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Open nowPosted 3112 days ago

Secretary to Chief Human Resource Officer

Martin County School District

Where
Stuart, Florida
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Your applicationOpen nowSecretary to Chief Human Resource OfficerMartin County School District · Stuart, Florida

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: posted 3112 days ago

The posting

THE SCHOOL BOARD OF MARTIN COUNTY SECRETARY TO CHIEF HUMAN RESOURCE OFFICER JOB DESCRIPTION

QUALIFICATIONS: (1) High school diploma or equivalent. (2) At least five years previous secretarial experience. (3) Ability to handle routine administrative details independently, including the composition of letters and memoranda. (4) Ability to make decisions within established procedures and practices, to use resourcefulness and tact in meeting and assisting persons who make inquiries about district policies and procedures, and ability to assist school and county staff personnel. (5) Ability to understand and follow complex oral and written instructions. (6) Ability to proofread and edit. (7) Ability to accurately type 50 wpm. (8) Ability to operate word processing equipment accurately, or willingness to begin training to become efficient.

KNOWLEDGE, SKILLS AND ABILITIES: Ability to communicate effectively. Proficiency in modern computer technology and applications. Experience in bookkeeping, filing and general office procedures.

REPORTS TO: Chief Human Resource Officer

JOB GOAL To effectively assist the Chief Human Resource Officer in all performance responsibilities.

SUPERVISES: N/A

PERFORMANCE RESPONSIBILITIES:

Service Delivery * (1) Receive and route incoming calls, record messages, and determine how to effectively handle emergency call situations. * (2) Manage the office of the Human Resources Department, including managing an appointment calendar for the Chief Human Resource Officer, scheduling appointments, greeting visitors, organizing office budget, requisitions, invoices, travel vouchers and facility/equipment maintenance procedures. * (3) Time and Attendance System –Responsible for the tracking and documentation and bi-weekly reporting for the Human Resources Department employees (cost centers 9515 and 9529). * (4) Update, monitor, and maintain all Board approved District job descriptions. * (5) Budget, P-Card, Purchase Orders for Cost Center 9515 as well as travel arrangements for the Chief Human Resource Officer. Responsible for the ordering of supplies, reprographic materials, paying the monthly invoices for cost centers 9515 and 9529. * (6) Sick Leave Bank – Annual Process. Responsible for the annual roll-out of the program for the Instructional, Non-Instructional and Administrative employees who wish to join the sick bank for the school year and/or rollover or delete their participation in the program. * (7) Greet all visitors courteously and determine their needs. * (8) Board Agenda – Items for the Chief Human Resources Officer (BoardDocs). Responsible for submitting all Board agenda documents for the Chief Human Resources Officer in a timely manner through the BoardDocs system for approvals. BOARD APPROVED: 8/18/15

SECRETARY TO CHIEF HUMAN RESOURCE OFFICER (Continued)

* (9) Prepare Investigative Action Files as needed, and maintains a database program in order to retrieve specific information as requested. *(10) Obtain, gather and organize data as directed, and putit into usable form. *(11) Maintain a regular filing system and processes incoming correspondence as instructed. *(12) Order and maintain supplies as needed. *(13) Perform all bookkeeping tasks associated with the position, including P-Card purchases/payments, preparing purchase requisitions, warehouse requisitions, mileage reimbursements, budget review, and completes routine form requests. *(14) Maintain a schedule of appointments and make arrangements for conferences and interviews. *(15) Handle correspondence (compose letters, memorandums, proofread publications-newsletters, booklets and guides). *(16) Demonstrate initiative in the performance of assigned responsibilities. Employee Qualities/Responsibilities *(17) Meet and deal effectively with the general public, staff members, parents, administrators and other contact persons using tact and good judgment. *(18) Follow attendance, punctuality and other qualities of an appropriate work ethic. *(19) Ensure adherence to good safety standards. *(20) Maintain confidentiality regarding school/workplace matters. *(21) Model and maintain high ethical standards. *(22) Maintain expertise in assigned areas to fulfill position goals and objectives. *(23) Participate successfully in the training programs offered to increase skill and proficiency related to assignment. Inter/Intra-Agency Communication and Delivery *(24) Answer, assist and direct incoming telephone calls in a courteous and professional manner. *(25) Exercise service orientation when working with others. *(26) Keep supervisor informed of potential problems or unusual events. *(27) Use effective, positive interpersonal communication skills. *(28) Respond to inquiries and concerns in a timely manner. *(29) Serve on district committees as required or appropriate. System Support *(30) Exhibit interpersonal skills to work as an effective team member. *(31) Follow federal and state laws as well as School Board policies, rules and regulations. *(32) Demonstrate support for the school district and its goals and priorities. *(33) Demonstrate initiative in identifying potential problems or opportunities for improvement. *(34) Prepare or assist in the preparation of all required reports and maintain all appropriate records. *(35) Participate in cross-training activities as required. *(36) Must be available/present during emergency situations. (37) Perform other duties as assigned.

PHYSICAL REQUIREMENTS: Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

See Job Description Supplement for Codes Physical Activity - occasionally B, F, I, K, M, S - frequently C, D, L, N, Q - constantly A, O, P, T, U, V Working Conditions B Materials, Tools and Equipment A, C-H, V

TERMS OF EMPLOYMENT: Salary and benefits shall be paid consistent with the district’s approved compensation plan. Length of the work year and hours of employment shall be those established by the district.

BOARD APPROVED: 8/18/15

SECRETARY TO CHIEF HUMAN RESOURCE OFFICER (Continued)

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

*Essential Performance Responsibilities BOARD APPROVED: 8/18/15

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