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Open nowPosted 10 days ago

Student Support Data Clerk - 1 Year Position

MassCA

Where
Foxborough, Massachusetts
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Your applicationOpen nowStudent Support Data Clerk - 1 Year PositionMassCA · Foxborough, Massachusetts

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Share of postings closed within
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  2. 4.4%3 days
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  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: posted 10 days ago

The posting

School Summary: Massachusetts Connections Academy Commonwealth of MA Virtual School (MassCA) is a tuition-free virtual public school district that employs over 250 faculty and staff, serving our diverse population of approximately 3,000 students in Grades K–12 from cities and towns across Massachusetts.

Location: 300 Foxborough Blvd, Foxborough MA

Department: Student Support Reports to: Director of Student Support - One Year Position

The Student Support Data Systems Clerk supports accurate, timely management of student records in Frontline and other district tracking systems. Responsibilities include collecting and uploading documents, entering and verifying data, supporting the IEP localization process, assisting with enrollment communications, and preparing records and data for state and district reporting. The clerk collaborates with administrative assistants, supervisors, team chairs, and service providers to ensure records are complete, organized, and accessible to staff responsible for implementing student services. Supervisors and Team Chairs remain responsible for reviewing and approving localized IEP content and making educational decisions. The clerk refers questions about eligibility, services, placement, accommodations, or IEP interpretation to the appropriate educational professional. Essential Responsibilities Enter, maintain, and update student record information, including Individualized Education Programs (IEPs) and 504 plans in the Frontline platform; process, upload, and organize incoming special education documentation, including evaluations, meeting notices, and signature pages, into the digital student filing system. Monitor and reconcile student records across system platforms to ensure data in the learning management platform matches compliance records in Frontline archiving and ensuring documents are properly stored and naming conventions are consistently followed. Generate, review, and analyze reports related to student enrollment, special education, and 504 data. Regularly review entered data for completeness and accuracy to ensure full compliance with state regulations, district guidelines, and virtual school audit requirements. Cross-reference data fields (such as primary disability codes, instructional settings, and evaluation dates) to flag and fix missing or conflicting information. Assist with MCAS and other assessment-related data entry, including accommodations and additional information requested by the testing coordinator. Support the maintenance and entry of multilingual learner and special education data within the Connexus student information system and Ellevation platform. Track timely input of IEP progress reports from teachers and service providers, and follow up on missing entries. Generate standard enrollment, compliance, and demographic data reports from Frontline and Connexus. Maintain strict compliance with FERPA regulations and data security protocols while handling highly sensitive student and family information in a remote work environment. Required Qualifications High school diploma or equivalent. Experience in administrative support, student records, data entry, or database management. Strong attention to detail and ability to verify information against source documents. Proficiency with spreadsheets, digital documents, email, and electronic filing systems. Ability to manage multiple assignments and meet deadlines. Clear communication skills and sound judgment when handling confidential information. Willingness to learn Frontline/eSped and district special education procedures.

Preferred Qualifications Associate’s or bachelor’s degree in a related field. Experience with Frontline/eSped or another special education records system. Experience supporting IEP processing, enrollment, or localization. Familiarity with special education terminology and documentation. Experience with Google Sheets, Excel, data reconciliation, and reporting. Performance Expectations Successful performance includes accurate student identification and filing, timely completion of assigned localization and upload tasks, reliable tracking of outstanding items, prompt escalation of discrepancies, and consistent protection of confidential student information.

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