The posting
Human Resources/Accounts Payable/Administrative Specialist
Saminco Technologies is a company that designs, manufactures, and supports advanced electric propulsion, power electronics, motor control, and industrial power technologies for mining, rail, transportation, heavy-duty hybrid/electric vehicles, and industrial equipment applications.
We are currently seeking a versatile, highly organized professional to support our Fort Myers office in a combined Human Resources, Accounts Payable, and General Assistant role. This position manages day-to-day HR operations, the full accounts payable cycle, and general office administration. The ideal candidate is detail-oriented, discreet, approachable, and comfortable balancing a variety of responsibilities while working with employees, vendors, and leadership. This position works in a collaborative, hands-on engineering environment at the Fort Myers, Florida headquarters.
This position reports to the Chief Financial Officer (CFO).
Duties and Responsibilities
Human Resources
- Manage full-cycle recruiting, including job postings, candidate screening, interview scheduling, offer letters, and background checks.
- Coordinate new-hire onboarding and orientation, including paperwork, I-9 verification, and system setup.
- Administer employee benefits, open enrollment, leave of absence, and FMLA processes.
- Maintain accurate personnel files and HRIS data in compliance with record-retention requirements.
- Serve as a first point of contact for employee questions, concerns, and employee relations matters.
- Process bi-weekly payroll accurately and on time, including new hires, terminations, pay changes, timekeeping data, and employee contact and direct deposit information and deductions.
- Review timecards, overtime, PTO accruals, and garnishments, and reconcile payroll registers to the general ledger.
- Coordinate with the payroll provider on payroll tax filings, year-end W-2 processing, and employee payroll inquiries.
- Ensure compliance with federal, state, and local employment laws, including required postings and reporting (e.g., EEO-1, OSHA logs).
- Maintain ACA compliance by updating/correcting 1095’s for accuracy before annual submittal.
- Maintain and update the employee handbook, job descriptions, and HR policies.
- Coordinate performance review cycles, training programs, and employee recognition activities.
- Reporting workers' compensation and filing of claims, partner with safety leadership on workplace safety initiatives, partner with Workers Comp provider when there is a claim in process.
Accounts Payable
- Process vendor invoices accurately and timely, including coding to the correct general ledger accounts and departments.
- Perform three-way matching of purchase orders, receiving documents, and invoices, and resolve discrepancies.
- Prepare and process weekly check, ACH, and wire payment runs.
- Enter/update banking information on vendor profiles.
- Set up and maintain vendor master files, including W-9s, ACH enrollment forms, and banking verification.
- Reconcile vendor statements and the accounts payable subledger to the general ledger.
- Process employee expense reports and company credit card transactions.
- Respond to vendor and internal inquiries regarding payment status.
- Support month-end close, including accruals and AP aging reports.
- Prepare and file annual 1099 forms.
- Follow internal control procedures and support audit requests.
- Save and enter non-PO invoices into DDX.
- Save and enter new vendor/new customer paperwork into DDX.
Office Administration
- Perform data entry, filing, scanning, and record maintenance.
- Prepare correspondence, spreadsheets, forms, and reports as requested.
- Support special projects and other administrative duties as assigned.
- Save and enter customer payments into DDX (file management system).
- Maintain DDX and clean duplicate files and revise information as needed.
Qualifications & Competencies
- Associate or bachelor’s degree in business administration, Accounting, Human Resources, or a related field, or equivalent experience.
- 3+ years of combined experience in human resources, accounts payable, and/or office administration; manufacturing or industrial experience preferred.
- Working knowledge of employment laws, including FLSA, FMLA, ADA, EEO, and OSHA.
- Understanding of three-way matching, GL coding, and basic accounting principles.
- Experience with HRIS, payroll, and accounting/ERP software [e.g., QuickBooks, Sage, or similar]; proficiency in Microsoft Word, Excel, and Outlook.
- High attention to detail with strong organizational, time-management, and multitasking skills.
- Strong interpersonal and professional verbal and written communication skills.
- Ability to handle confidential employee and financial information with integrity and discretion.
- Ability to lift up to [25] pounds occasionally.
- SHRM-CP or PHR certification a plus.
Employment Eligibility & Verification
All applicants must be able to provide proof of eligibility to work in the United States. Employment is contingent upon the successful completion of the I-9 form, as required by federal law. Additionally, candidates will be required to undergo an employment verification process before beginning work. Please note that we do not offer sponsorship for work authorization (e.g., H-1B, TN, or other visas) at this time.
Working Conditions
Work is primarily performed in an office and manufacturing environment.
Physical Requirements
The employee is occasionally required to stand, walk and stoop, or crouch. The employee may need to lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #LI-Onsite
