Transportation Logistics Coordinator

The posting

Length of Position: Permanent

Type of Benefits: Full

Months per year: 12

Number of hours per week: 40

Number of days per week: 5

State Salary Schedule: Hourly

TITLE: Transportation Logistics Coordinator

QUALIFICATIONS:

1. Possess a high school diploma or equivalent
2. Prior (relevant) job experience preferred
3. Class B or A Driver’s License preferred
4. Considerable knowledge of routing and logistics preferred
5. Working knowledge of record keeping and reporting techniques
6. Knowledge of management principles
7. Skilled in effective oral and written communication
8. Ability to plan and supervise the work of others
9. Working knowledge in the use of computer-based technologies
10. Holds or is willing and eligible to hold a North Carolina Bus Certification
11. Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

NATURE OF THE JOB:

Under the general supervision of the Director of Transportation, the logistics coordinator identifies and assigns drivers for existing school bus routes and other day-to-day operations as instructed by the Director. Responsible for daily check-in of all secondary bus drivers, dispatching all secondary bus routes, ensuring routes are appropriately substituted and communicated to all internal and external customers, and updating all necessary communication platforms. Inspects the high school bus parking lot to ensure all buses are accounted for before and after the routes each day. Reviews, distributes, and provides critical input on route information when required to ensure a valued service to all applicable customers. The Logistics Coordinator works in accordance with Federal, State, and local laws and regulations (e.g., North Carolina Department of Public Instruction; McDowell County Schools (MCS) training, policies and procedures; safety rules and regulations. The employee is also responsible for completing all required reports and communication to the Transportation Department and Director. The employee must exercise tact and courtesy in maintaining acceptable relations with drivers, substitute drivers, parents/guardians of students transported and with other district personnel.

PHYSICAL ABILITY:

Tasks involve the ability to exert medium physical effort in primarily an office setting or with sedentary work. But duties may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to medium weight (1 pound to 100 pounds etc.). The employee must be able to bend, twist, walk and stoop as well as sit for prolonged periods of time.

REPORTS TO:

The Director of MCS Transportation

PERFORMANCE RESPONSIBILITIES:

1. Must adhere to all Federal and State Laws as well as State and Local policies
2. Monitor weather/road conditions each day and keep drivers informed of any conditions that may impact the safety of students, staff and equipment. This will likely include personally evaluating weather conditions well before the scheduled day of learning (i.e. 3:00 am etc.) and making recommendations to the Director of Transportation.
3. Notify schools and parents of expected late buses via Class DoJo or any other electronic means that may be provided in the future.
4. Reports to the Transportation Director, makes daily call outs, and communicates out all route updates and changes.
5. Receives personnel and payroll information from school bus drivers and safety assistants in compilation of payroll data as required.
6. Communicates with bus drivers on schedule changes and weather delays.
7. Receive telephone messages of intended absences from bus drivers and bus assistants before, after and during normal working hours.
8. Keep accurate daily attendance records for drivers and bus assistants. Prepare, maintain and distribute appropriate records such as the daily attendance report as directed by the Director of Transportation.
9. Schedule sub drivers to vacant routes. Assist the Transportation Director with assignment of extra work in accordance with fair and equitable practices. Maintain records of work assigned to document integrity.
10. Provide critical inputs to the Transportation Director regarding availability of open routes to be covered, coordinate and notify employees of new route assignments.
11. Documents employee problems and achievements in accordance with District HR procedures.
12. Responsible for assisting the Transportation Director with ensuring the bus list remains current and updated in collaboration with fleet maintenance.
13. Assigns drivers to spare buses and updates internal and external customers of all necessary bus changes in the event they are required.
14. Monitors communications as directed.
15. Inspects buses on site for cleanliness and ensures proper care of equipment including first aid kits and fire extinguishers. Responsible for monitoring and assisting the inspection team with random checks of all buses.
16. Distributes materials and information to include time sensitive route changes to employees.
17. Establish and maintain an accurate driver’s list and ensure there is a fair and equitable driver rotation for the assignment of all routes as required.
18. Assist employees with route related issues. Refer employees to the appropriate Secondary Principal for student related discipline issues.
19. Assist the Director with bus inspections or other transportation related tasks during the Summer months.

Personal Qualities:

- Commitment to excellence

- Strong moral character and high ethical standards

- Ability to build and maintain positive relationships

- Dedication to continuous self and organizational improvement

Additional Responsibilities:

- Coordinate with the Transportation Director and Principals

- Supervise and evaluate subordinates

- Maintain equipment inventory and safety standards

- Attend professional development opportunities

- All other duties as assigned

DISCLAIMER:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.