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Position Summary:
Under the direction of the Communications and Strategic Initiatives Manager, the Admissions and Recruitment Events Supervisor plans, supervises, and oversees recruitment and admissions events for prospective students, families, and counselors, in accordance with established goals and objectives and the University’s overall mission. Oversees the planning and execution of all aspects of McGill’s on-campus recruitment events, including the development of session topics, event programming, and logistical arrangements such as budgetary and staffing needs, while ensuring a positive, safe and seamless experience for stakeholders and participants. Recruits, onboards, supervises, coaches, evaluates, and trains all casual staff members hired to support the Open House and all on-campus recruitment events held throughout the year for prospective students and counsellors. Analyzes data to plan, implement, and evaluate the efficiency, effectiveness, and compliance of activities and events.
Primary Responsibilities:
- Organizes on-campus student recruitment and yield activities, including Open House, Study at McGill, counselor workshops, application workshops yield events, and others as required and in line with organizational objectives.
- Identifies staffing needs to support the efficient planning and execution of on-campus recruitment and admissions events.
- Responsible for the recruitment, onboarding, supervision, coaching, workload distribution, evaluation, and training of all casual staff members hired to support major on-campus events.
- Organizes logistical arrangements related to on-campus activities in accordance with established procedures, including but not limited to transportation, accommodations, facilities, catering, signage, accessibility requirements, purchase orders, outsourced contracts, and event security to ensure all related measures are taken to provide a safe and seamless event.
- Compiles event feedback, identifies operational issues, and recommends improvements to established processes.
- Prepares and submits the annual budget estimates for the Open House and on-campus student recruitment events, including casual staffing costs, to the Associate Director of Recruitment for review. Maintains records of estimated and actual expenses, monitors spending against approved budgets, and supports planning for the following year.
- Ensures effective collaboration between the department and McGill representatives from other units and Faculties to organize events and activities. Ensures effective and successful stakeholder management and communication, successful delivery of initiatives, and timely resolution of issues when required.
- Maintains good rapport with clients and staff within the Future Students Unit and across the University community by identifying needs and ensuring work is performed in accordance with established Enrolment Service goals and objectives and the University's overall mission.
- Provides comprehensive oversight of event-related policies and procedures, ensuring compliance, mitigating operational and institutional risks, and guiding event planning towards successful outcomes.
- Provides support for customer service delivery and efficiency, and provides the appropriate resources as required to address the admissions, recruitment, scholarships, and student services-related questions that arise during events. Provides additional administrative support for event planning operations as required.
- Participates in the development of surveys following recruitment events and prepares reports with recommendations for improvement based on the survey responses.
- Collaborates with the Internal Communications team to oversee and maintain the communication tools such as the website, social media, and customer relationship management system for various recruitment activities.
- May be called upon to support overseas recruitment and yield event staffing by collaborating with University Advancement and the McGill Abroad.
- Participates in recruitment training and takes part in professional development activities to remain well informed of university practices and programs and communicate the proper information to prospective students.
Other Qualifying Skills and/or Abilities Proven experience in event planning and/or logistics administration, data analysis: ability to review statistics and reports, condense, recap, and evaluate data to propose and plan effective recruitment activities. Experience working in a fast-paced environment. Experience in admissions and/or advising potential students on admissions criteria. Knowledge of the student life cycle an asset. McGill undergraduate experience an asset. Proven organizational skills, ability to prioritize, and multi-task accurately with attention to detail. Experience working in a PC environment using databases, presentation software, web tools, and Microsoft Teams. Excellent interpersonal, communication, public speaking, and writing skills. Experience with professional social media campaigns, creation of dynamic slide presentations, an asset. Proven ability to work autonomously and as a member of a team. Valid Quebec Driver’s license and valid Canadian Passport. Ability to travel extensively and work flexible hours, including evenings and weekends, and during McGill Summer Academy. Fluently bilingual, English, and French, spoken and written. Knowledge of other languages a definite asset.
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
- Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Bachelor's Degree 1 Year Related Experience with Bachelor’s Degree / DEC III 3 Years Related Experience with DEC III
Annual Salary:
(MPEX Grade 03) $63,350.00 - $74,530.00 - $85,710.00
Job Profile:
MPEX-SAF1A - Student Enrolment - Professional 1 (Excluded)
Hours per Week:
33.75 (Full time)
Supervisor:
Associate Director, Recruitment and Communications
Position End Date (If applicable):
Deadline to Apply:
2026-11-26
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
