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Open nowPosted 26 days ago

Human Resources Assistant

MCPHS67 open roles

Where
Boston, MA, USA
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Your applicationOpen nowHuman Resources AssistantMCPHS · Boston, MA, USA

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: posted 26 days ago

The posting

The Human Resources Assistant provides administrative and operational support to the Human Resources team. This part-time role, 20 hours per week, will be responsible for providing a high level of customer service and performing a range of critical HR activities requiring exceptional organization, attention to detail, and sound judgment. Reporting to the Director of HR Operations & Engagement, the HR Assistant works in tandem with the HR Coordinator to provide both generalized and specialized assistance in a wide range of activities, supports the adjunct faculty hiring process, maintains the I-9 verification process and HR records, and contributes to HR workforce initiatives through various duties as assigned.

Administrative Support

  • Provides administrative support for recruitment, onboarding, employee relations, benefits and performance management activities.
  • Maintains electronic and paper personnel files while ensuring accuracy and confidentiality.
  • Processes confidential employee transactions, ensuring completeness and accuracy of data.
  • Processes invoices and other financial transactions.

Recruiting & Onboarding

  • Facilitates the adjunct faculty hiring workflow process.
  • Ensures that new hire paperwork is complete, processed in a timely manner, and appropriately filed, including contracts and the background check process.
  • Ensures Form I-9 completion for adjunct faculty, Fellows, and full-time employees.

General HR Support

  • Serves as professional first point of contact for employee questions.
  • Assists with employee recognition and engagement initiatives.
  • Ensures compliance with applicable employment laws, policies and regulations.
  • Performs other duties as assigned

Required:

  • Associate’s or Bachelor’s degree preferred, preferably in human resources, business administration, or related field.
  • Minimum of 2 years of experience in an office setting; experience in human resources is preferred.
  • High level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality.
  • Advanced attention to detail and ability to be highly organized required.
  • Strong interpersonal skills with ability to work with people at all levels of an organization.
  • Effective oral and written communication skills.
  • Demonstrated ability to exercise good judgement and to triage situations as they arise.
  • Must be proactive, a critical thinker, collaborative, and a great team player.
  • Skilled with Microsoft Office, (Word, Excel, PowerPoint) and some experience with databases.

Physical Requirements:

  • Typical office or administrative working conditions. Staff is not exposed to adverse environmental conditions. Work is primarily sedentary in nature; there are no special physical demands.
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