The posting
Qualification
BSc in Quantity Surveying / Engineering Discipline or equivalent.
Experience
Minimum 10 years' experience in various stage of pre and post contract administration
with at least 5 years' experience in the oil and gas industry
Proficient in commercial and contractual aspect of pre and post Contract award
administration
Possession of sound knowledge of Contracts Law is desirable.
Proficient in contractual correspondence, contract verbatim, report writing with analytical,
logical and problem solving skills.
Thorough understanding of engineering, procurement, construction techniques. Other
forms contracts likes FEED/ECS/ Construction/ Consultancy/ Operation & Maintenance
(O&M) contracts and its related works/services.
Knowledge of incoterms and commercial implications.
Computer literate and able to use this knowledge for contract analysis, evaluation of
statistical data both historical and projected. Knowledge of SAP is preferred.
Primary Duties and Responsibilities
Provide expertise and practical assistance to all assigned Sponsoring/ End-user
departments in all tendering / contractual matters from inception of project till close-out of
contracts. Efficient and effective implementation of the purchasing processes and
undertake the procurement of materials and equipment for Category purchasing groups
from assigning of Purchase Requisition to delivery and payment to suppliers.
Review and advice at the inception of project considering the best practice in tendering
and contracting strategy. Prepare pre-qualification documents, invitations and evaluation
criteria in consultation with Sponsoring Department (SD) and render expert advice in short
listing potential bidders. Suggest most appropriate Tendering process. Prepare Tender
Plan submissions along with Tender strategy.
Review and comment on the Scopes of Work/Services (SOW), and identify contractual
gaps, unlimited liabilities, impossible requirements, including the verification of the
completeness of the technical information supplied and discuss it as appropriate with SD.
Check anomalies/discrepancies, if any, in the tender document and ensure consistency
throughout various sections of the tender document. Identify and prepare the most suitable
pricing mechanism for a given SOW, strictly as per SOW.
Review and track the queries from Tenderers during bidding phase. Review the response
of the technical queries prepared by SD and prepare responses of unpriced commercial
queries thus ensuring quality and timely issuance of the Tender Bulletins. Participate in
mid-tender meeting and site visits. Participate in mid-tender meeting, site visits and face
to face discussion with the Tenderers.
CLASSIFICATION: C1 - CONTROLLED
Address various issues concerning deviations to General Conditions of Contract, technical
and unpriced commercial deviation and ensure each of such issues are responded
through Tender Clarification. Ensure all issues under the Technical proposal submitted by
Tenderers which require clarification are addressed in a timely manner until the bids are
fully or substantially compliant to the Tender requirement. Prepare Technical Evaluation
report for review by the other evaluation committee members.
Lead the Commercial evaluation, analyse the commercial proposal and prepare the
Commercial Tabulation and Evaluation Report, convene meeting with the Commercial
Evaluation Team members and ensure that it is submitted to the concerned Tenders
Committee on a timely manner.
Coordinate with SD proactively after Commercial Evaluation Report & Award Plan
submission for necessary inputs for the Letter of Acceptance of Tender and Award of
Contract (LOA) and ensure its timely issuance to the Selected Tenderer. Initiate review
process of the draft Contract document, finalise it with inputs, if any form other concerned
Departments and issue the Draft Contract for review and execution by the Contractor.
Administer all change management process including reviewing and evaluating Users
proposed changes and its contractual impact on the original Contract in terms of time and
costs. Evaluating Contractors change proposal to ensure it is in line with the terms of the
Contract and according to reasonable time and cost.
Critically evaluate and challenge Contractors claims from contractual and commercial
perspectives.
Ensure the Close-out process is initiated by SD on a timely manner and review the
Completion Certificates (CC), Statement of Final Accounts (SFA), Close out Report (COR)
and Discharge Certificate (DC).
identify global trends in materials supply to facilitate development of short, as well as long
term sourcing strategies and risk mitigation plans.
Participate in creation of SLA and KPls and implement and analyse performance reports.
Monitor key deliverables such as administration of bonds/guarantees,.
