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Open nowFirst seen 32 hours ago

Document Controller

Mekdam Technical Services2,205 open roles

Where
Doha, Doha, Qatar
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Your applicationOpen nowDocument ControllerMekdam Technical Services · Doha, Doha, Qatar

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The clock on this job

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11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 32 hours ago

The posting

DOCUMENT CONTROLLER

Safety Related:

  • Adheres to and follows all safety policies, procedures and safe work practices
  • Always upholds the value of Tenets of Operations and in compliance with the safe work practices.
  • Supports CLIENT initiatives and targets that are set to strengthen the CLIENT safety performance.
  • Actively involve and participate in the safety campaigns of the department from time to time.
  • Always supports and deliver the services to other departments safety campaigns.
  • Participates in QSAFE process and always in compliance with the department targets
  • Understands the importance of the training and always stay in compliance with the training requirements and assignments set by the CLIENT.

General Tasks:

  • Actively participate in the Operation and Maintenance of the Document Control Center and Electronic Document Management Systems(EDMS)
  • Effectively maintain the integrity of the full hard copy and electronic document system.
  • Companywide wide customer support for technical and non-technical documentation support.
  • Provides the documentation support to the various capital projects.
  • Maintain the engineering document numbering system, equipment numbering system, line numbering system.
  • Supports the companywide implementation of Information Management (IM) policies and procedures as per OE requirement.
  • Standardization of key business documents includes supporting other departments in drafting, formatting, identification, numbering and the coordinating the review/approval process and managing the same in EDMS.
  • Supports all departments for the retention, archiving and disposition of company records and documents in appropriate hard copy and electronically.

Key Tasks

  • Directly involve with the Management of Change (MOC) process.
  • Administer the Stature MOC system and its user management for the entire facility.
  • Verify all identified PSI and Non-PSI documents in an MOC package and confirm the red-line mark ups are properly attached to the MOC.
  • Coordinate with concerned MOC originators/facilitators if there are any discrepancies in the documents attached.
  • For the technical queries related to the MOC, coordinate with the concerned Engineers to get more clarification for the engineering document update required through MOC.
  • Coordinates with the CADD and INtools group for the PSI and Non-PSI documents for the source update.
  • Verify the source updated engineering documents with red line mark ups / revision history and communicates with CADD group if there is any discrepancy found.
  • Coordinates with disciplined Engineers/Head of Design Engineering/Engineering Superintendent for the review/approval of engineering documents modified through the MOC process.
  • Immediately updates the PSI documents affected through the MOC and supports CLIENT to be in compliance with the O.E compliance requirements.
  • Ensure up to date PSI documentation in EDMS to enable end users to readily access the latest documents.
  • Receiving, validating, and then maintaining CLIENT project turnover documentation.
  • Thorough and authentic verification of turnover documentation from vendors, contractors and sub-contractors.
  • Maintenance of an interim library facility in CLIENT control room until all engineering documents migrated to the EDMS.
  • Archival and management of hard copy records in various storage locations.
  • Provide documentation support to CLIENT Plant personnel.
  • Attend bi-weekly meeting with CLIENT Project Team as part of final data turnover.

Customer support Tasks:

  • Scanning and EDMS uploading of PM Checklists pertaining to all Maintenance disciplines.
  • Scanning and EDMS uploading of Checklists/Forms/Monthly Reports pertaining to all Disciplines of Technical department.
  • Scanning support to technical documents pertaining to entire facility.
  • Provide the expertise to convert engineering documents from non-editable to editable documents and manage the same in EDMS.
  • To deliver the required services as entrusted by the Supervisor
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