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Open nowFirst seen 2 days ago

Personal Assistant -Procurement and Logistics Administration

Mekdam Technical Services2,205 open roles

Where
Mesaieed, Qatar
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Your applicationOpen nowPersonal Assistant -Procurement and Logistics AdministrationMekdam Technical Services · Mesaieed, Qatar

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Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 2 days ago

The posting

Job Description

Position: Personal Assistant -Procurement and Logistics Administration

Summary:

We are looking for a candidate with strong experience in procurement and logistics administration, management meeting coordination, and document management, particularly in supporting Tender Committee (TC) and procurement-related activities.

  • Organizing and coordinating Tender Committee (TC) meetings and other procurement-related meetings.
  • Preparing meeting agendas in coordination with management and stakeholders.
  • Recording, preparing, and circulating Minutes of Meetings (MoM).
  • Maintaining action trackers and following up on pending actions with relevant parties.
  • Managing procurement correspondence and official communications.
  • Maintaining tender, contract, and committee records in an organized manner.
  • Supporting CPLO in administrative and coordination activities.
  • Preparing presentations, reports, and meeting materials as required.
  • Coordinating schedules, appointments, and meeting logistics.
  • Performing general office administration and document control activities related to procurement operations.
  • Creation SES's for baseload procurement manpower resources and invoices follow-up and processing with the contractor.
  • Creation PR in SAP for procurement requirements (if any).

The ideal candidate should possess:

  • Strong administrative and coordination skills.
  • Excellent written and verbal communication abilities (English language).
  • Proficiency in Microsoft Office and SAP applications.
  • Experience in preparing professional MoMs and tracking action items.
  • Previous exposure to Procurement, Contracts, Projects, or Technical Administration environments will be preferred.
  • Previous experience in oil, gas, and petrochemical field is preferable.
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