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Open nowPosted 5 hours ago

HR Administrative Assistant

Mental Health Association - Western MA

Where
Chicopee, MA, United States
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Your applicationOpen nowHR Administrative AssistantMental Health Association - Western MA · Chicopee, MA, United States

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  4. CV RocketApplied on Mental Health Association - Western MA's own form.

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The clock on this job

Early applications get read.

13.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.3%1 day
  2. 4.6%3 days
  3. 13.5%7 days
  4. 21.8%14 days
  5. 36.6%30 days
  6. 58.9%60 days
This job: posted 5 hours ago

The posting

The Human Resources Administrative Assistant supports the Human Resources Department by performing a variety of administrative functions related to recruitment, hiring, onboarding, compliance, and ongoing employee support. This role plays a key part in delivering a consistent, positive employee experience and in ensuring HR processes run efficiently and in compliance with agency policies and all applicable regulations.

Schedule: Mon - Fri 9am - 5pm

Pay range: $19 - 20 per hour

Essential Duties and Responsibilities

Recruitment & Hiring Support

· Track and organize applications that are not moving forward

· Assist in conducting reference checks for all divisions

· Create new hire attendance /sick line informational cards

· Enter new hire candidate’s credentials in HRIS (ADP)

· Create new hire folders and file in Main HR Office

· Assist with I-9 documentation, E-Verify, and audit preparation.

· Maintain accurate and up-to-date employee records in both electronic and paper systems.

Employee Support & HR Communications

· Manage the agency’s Call Out Line

· Process internal job offers and employee transfer/promotion paperwork

· Manage MHA’s Internship Program

· Provide general support related to HR policies, benefits, and employee inquiries.

· Manage MHA Cares Program and participate in the EAP webinars

Additional HR Functions

· Assist with data entry and updates in the Human Resources Information System (HRIS).

· Provide administrative support to the HR team on day-to-day operations and ongoing projects.

· Serve as a proactive team member, contributing ideas and solutions to improve processes.

· Support compliance by maintaining knowledge of federal and state employment laws and agency standards.

· File all employee documents for both active and terminated employees weekly

· Process performance reviews in ADP

· Process & file Corrective Actions

· Manage equipment returns and assignments

· Anniversary and milestone letters

· Longevity award processing

· TB Test scheduling and follow-up

· Employment verifications

Other Duties

· Perform other similar or related duties as assigned by the Recruitment Manager or HR Leadership team.

Requirements

· 1–2 years of experience in an administrative or HR support role

· Excellent computer skills, particularly in Microsoft Office (Word, Excel, Outlook) and HR database systems

· Excellent written, verbal, and interpersonal communication skills

· Exceptional organizational and time management skills with strong attention to detail

· Ability to manage multiple priorities, maintain confidentiality, and follow through on assignments

· Self-motivated, team-oriented, and adaptable

Physical Demands and Work Environment

While performing the duties of this job, the employee is regularly required to speak, hear, type, and use a computer. The employee may occasionally need to kneel, sit, push, pull, and reach. Visual requirements include color distinction, close vision, and the ability to read from a computer screen. The noise level is generally quiet to moderate, and the work is performed primarily indoors in an office setting.

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (403B, IRA)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Long Term Disability
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