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Open nowPosted 22 hours ago

26/27 - Admin Assistant I - Compliance, Special Services

Mercer Island School District 400

Where
Mercer Island, Washington
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Your applicationOpen now26/27 - Admin Assistant I - Compliance, Special ServicesMercer Island School District 400 · Mercer Island, Washington

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Share of postings closed within
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  2. 4.5%3 days
  3. 12.7%7 days
  4. 20.4%14 days
  5. 35.6%30 days
  6. 58.7%60 days
This job: posted 22 hours ago

The posting

This position is full time, year round schedule, 8 hours/day and 260 work days per year. The position is eligible for SEBB health benefits and DRS retirement.

POSITION SUMMARY

The Administrative Assistant, compliance in Special Services is responsible for providing professional and confidential support to the department administrator(s), staff, students, and the community by managing all special education records, generating correspondence, preparing forms and documents for information dissemination, completing State and Federal reports, and responding to inquiries. The Administrative Assistant must be able to work in an environment that requires the ability to multi- task with minimal supervision.

ESSENTIAL FUNCTIONS

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

  • Apply and interpret rules, regulations, procedures and policies as outlined by the District that apply to Special Services and Special Education as dictated by State and Federal law.
  • Monitor program components for the purpose of ensuring compliance with State and Federal requirements, while submitting accurate and timely reports for special education.
  • Manage all special education files for current and inactive students.
  • Assist in implementing and managing Medicaid reimbursement, English as a Second Language (ESL) reporting, testing and compliance, Section 504, and State “Alternate” testing, End of the Year Transition, Specialized Transportation, Extended School Year Programs and McKinney-Vento program reporting.
  • Update and manage the revision of Special Education IEP Manual and brochures, as well as the training materials for annual in-service and special education presentations.
  • Work collaboratively with school psychologists, special education teachers and related support staff to assure accurate completion of special education documents.
  • Interface with other districts and building staff regarding special services.
  • Copy and distribute department information.
  • Compose/format, type, and edit email correspondences
  • Assist with grant applications, revisions, and end of year reports. Provide requested records for monitors and/or auditor(s).
  • Onsite job presence.
  • Other duties as assigned by the Special Services Director

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

Skills, Knowledge, and Abilities

  • Strong oral and written communication skills.
  • Evidence of computer proficiency with Google Suite, Word, Excel, and PowerPoint.
  • Evidence of possession of strong interpersonal, organizational and data- management skills.
  • Ability to use the Internet to support the work environment and a working knowledge of WSIPC and NWRDC Support Services
  • Ability to be flexible, self-directed, and work as a member of a team.
  • Ability to multi-task in a fast-paced environment while being accurate and detail oriented.
  • Ability to demonstrate a mature work attitude and to maintain confidentiality. Knowledge of laws, rules, regulations, policies and procedures as the relate to Support Programs and Special Education
  • Knowledge of the use of office machines, i.e. copier, fax, printer, 10-key calculator; etc.

Experience

  • High School Diploma or equivalent required
  • Specialized secretarial training or AA degree preferred
  • Minimum of two years of successful office experience in a public or private office environment, public school system experience preferred.
  • Experience working with a variety of populations (parents, students, etc.)

Working Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. This position requires some lifting, carrying, kneeling and stooping, and fine motor skills. Generally, the job requires 70% sitting, 10% walking, and 20% standing. Carrying, filing, and moving files and boxes are a regular part of the job duties. The job is performed primarily indoors under minimal temperature variations. There is limited but potential exposure to bodily fluids.

Salary Range: Position 10 MIEA classified

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.

Posting text belongs to the employer. Removal requests: contact us.

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