The posting
Job Description
What We’re Looking For: Michael Baker International is seeking an experienced Accounts Payable & Travel & Expense (AP/T&E) Manager to join our Shared Services team. Reporting directly to the Vice President of Shared Services, this position will lead the company’s accounts payable and travel and expense operations, ensuring timely, accurate, compliant, and customer-focused service delivery across the organization.
The AP/T&E Manager will oversee daily operations, manage and develop team members, strengthen internal controls, support process improvements, and partner closely with Finance, Accounting, Procurement, Project Teams, and other internal stakeholders.
The ideal candidate is a hands-on leader with strong technical AP and T&E knowledge, excellent communication and problem-solving skills, and a continuous improvement mindset.
What You’ll Do: Leadership and Team Management • Lead, coach, and develop AP and T&E team members within the Shared Services organization. • Manage team workloads, priorities, performance expectations, training, and professional development. • Foster a service-oriented culture focused on accuracy, responsiveness, accountability, and continuous improvement. • Serve as an escalation point for complex AP, vendor, employee reimbursement, and policy-related matters. Accounts Payable Operations • Oversee end-to-end accounts payable processes, including invoice intake, coding, approvals, payment processing, vendor maintenance, and issue resolution. • Ensure vendor invoices are processed accurately and on time in accordance with company policies, approval requirements, and contractual terms. • Monitor AP aging, payment timing, exception queues, and unresolved items. • Partner with Procurement, Accounting, Project Accounting, and business units to resolve invoice discrepancies and improve workflow efficiency. • Support month-end and year-end close activities, including accruals, reconciliations, reporting, and audit support. • Oversee vendor tax documentation and annual reporting support, including Form 1099 processes, as applicable. Travel and Expense Management • Manage the travel and expense reimbursement process, including expense report reviews, approvals, audit controls, and reimbursement timing. • Ensure employee expense submissions comply with company travel and expense policies. • Provide guidance to employees and managers regarding T&E policies, required documentation, and system use. • Identify trends, exceptions, and opportunities to improve policy compliance and the employee experience. • Support the administration and optimization of T&E systems and related workflows. Controls, Compliance, and Reporting • Maintain and strengthen internal controls related to AP and T&E activities. • Ensure compliance with company policies, accounting requirements, audit standards, and applicable tax regulations. • Develop and maintain process documentation, desk procedures, and training materials. • Prepare and analyze operational metrics, including invoice cycle time, payment timeliness, expense report turnaround time, exception rates, and team productivity. • Provide regular updates to the Vice President of Shared Services regarding operational performance, risks, improvement opportunities, and key initiatives. Process Improvement and Systems • Identify, recommend, and implement process improvements that increase efficiency, accuracy, transparency, and scalability. • Support automation initiatives, workflow enhancements, system upgrades, and Shared Services transformation efforts. • Partner with IT, Finance, Procurement, and other stakeholders to improve systems, reporting, data quality, and user experience. • Promote best practices, consistency, and standardization across AP and T&E processes. Stakeholder and Vendor Relationship Management • Build effective working relationships with internal customers, vendors, employees, and business leaders. • Ensure the timely and professional resolution of vendor inquiries, payment issues, and employee reimbursement questions. • Communicate clearly and proactively regarding process changes, policy updates, deadlines, and service expectations.
What You Need to Succeed: Minimum Qualifications • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered. • At least 3 years of progressive experience in accounts payable, travel and expense, finance operations, or Shared Services. • At least 2 years of supervisory, team lead, or management experience. • Strong knowledge of accounts payable processes, expense reimbursement controls, vendor management, accruals, reconciliations, and month-end close support. • Experience working with ERP, AP workflow, and/or T&E systems. • Strong proficiency in Microsoft Excel and financial reporting tools. • Demonstrated ability to manage deadlines, competing priorities, and high-volume transaction environments. • Strong analytical, problem-solving, communication, and customer service skills. Preferred Qualifications • Experience working in a Shared Services environment. • Experience within professional services, engineering, architecture, construction, consulting, or another project-based organization. • Familiarity with project accounting environments. • Experience with AP automation, invoice workflow tools, and T&E platforms such as Concur, Chrome River, or similar systems. • Experience supporting process transformation, system implementations, or operational standardization initiatives. • Knowledge of Form 1099 reporting and vendor tax documentation requirements. • CPA, CMA, or another relevant professional certification is a plus but is not required.
Compensation: The approximate compensation range for this position is $100,000 - $110,000 per year. This compensation range is a good-faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skill set, and physical work location.
Why Choose Us: • Medical, dental, and vision insurance • 401(k) Retirement Plan • Health Savings Account (HSA) • Flexible Spending Account (FSA) • Life, AD&D, short-term, and long-term disability insurance • Professional and personal development opportunities • Generous paid time off • Commuter and wellness benefits
About Us
Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 85 years with a legacy of expertise, experience, innovation and integrity.
Based in Pittsburgh and with over 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.
We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.
We Make a Difference.
Michael Baker International is proud to be an Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, creed, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, familial status, pregnancy or childbirth, genetic information, disability, protected veteran status, status with regard to public assistance, or membership or activity in a local human rights commission, or any other legally protected status.
EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.
*It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
*There is no current application deadline. Michael Baker will continue to accept applications on an ongoing basis until the position is filled or no longer needed.
