The posting
Role Overview:
We are looking for an organized and proactive Admin Executive to manage day-to-day administrative operations, office facilities, vendor coordination, and employee support activities. The ideal candidate should have strong coordination, communication, and problem-solving skills with a hands-on approach to administration.
Company website: www.miko.ai
Key Responsibilities
- Manage day-to-day office administration and ensure smooth functioning of office operations.
- Coordinate with vendors, service providers, housekeeping, security, maintenance, and other facility partners.
- Manage office supplies, stationery, pantry requirements, and inventory.
- Handle purchase requests, quotations, purchase orders, invoices, and vendor documentation.
- Coordinate office maintenance, repairs, utilities, and facility-related requirements.
- Maintain administrative records, contracts, agreements, and documentation.
- Support employee onboarding by coordinating seating, access cards, workstations, and other administrative requirements.
- Coordinate meetings, office events, employee engagement activities, and internal gatherings.
- Manage travel, accommodation, transportation, and other administrative arrangements when required.
- Monitor administrative expenses and support budget tracking and cost control.
- Ensure compliance with office safety, housekeeping, security, and facility standards.
- Coordinate with internal teams to resolve day-to-day administrative concerns.
- Prepare MIS reports and provide regular updates on administrative activities and expenses.
- Handle any other administrative responsibilities assigned by the management.
Required Skills & Competencies
- Strong organizational and coordination skills.
- Good verbal and written communication skills.
- Ability to manage multiple tasks and priorities effectively.
- Strong vendor management and negotiation skills.
- Good knowledge of MS Office, particularly Excel and PowerPoint.
- Proactive, responsible, and solution-oriented approach.
- Good interpersonal skills and ability to work with employees across functions.
- Strong attention to detail and documentation skills.
- Ability to work independently with minimal supervision.
Qualification:
- Graduate in any discipline.
- Additional certification/diploma in Administration, Facilities Management, or a related field will be an advantage.
Preferred Experience
- 2–5 years of experience in administration, facilities, office management, or a similar role.
- Experience in vendor coordination, facility management, procurement support, and employee administration is preferred.
Key Success Measures:
- Smooth and efficient day-to-day office operations.
- Timely resolution of administrative and facility-related issues.
- Effective vendor management and cost optimization.
- Accurate maintenance of records and administrative documentation.
- High level of employee satisfaction with administrative services.
