The posting
EXAMPLES OF ESSENTIAL DUTIES
Depending on the area of assignment, duties may include, but are not limited to, the following:
- Manage, plan, direct, assign, and supervise the programs, procedures, and personnel of the Administrative Services Unit or a major functional division of the Department.
- Assist the Sheriff/Coroner/Public Administrator in planning and developing all policies, programs and procedures of the Sheriffs Department that relates to administrative services.
- Confer regularly with the Sheriff/Coroner/Public Administrator on the implementation of policies, programs, and procedures for the Administrative Services Unit.
- Assist in establishing and implementing organization policies and procedures; monitor their effectiveness; and make revision or recommendations for improvement as appropriate.
- Direct and coordinate the fiscal and analytical operations, which may include, but are not limited to, the functions of fiscal control, accounting, purchasing, personnel, grant preparation and analysis, contract administration, and capital improvement.
- Conduct or direct complex studies pertaining to a variety of administrative and operational problems; determine actions appropriate for improvements; advise management on findings and methods of effective solution.
- Prepare or supervise the preparation of the budget; review and analyze budget of various programs or departmental functions; review and make recommendations on expenditure requests and budget variances; ensure compliance with local, state, and federal laws, rules, and regulations.
- Negotiate and monitor city and/or special district contracts for services; credit property taxes and redevelopment monies against invoices for services; and coordinate contract language with County Counsel.
- Draft, review, interpret, and analyze new and proposed administrative legislation relative to department functions and operations; analyze bills before the State Legislature for effect and cost to department services having statewide application; take appropriate action to ensure compliance with existing rules and regulations.
- Review, coordinate, monitor and supervise performance of administrative sections, including cost recovery, to ensure effective and efficient operations.
- Prepare funding documents and Form 11s for Board of Supervisors approval.
- Prepare response to lawsuits, media requests for information; represent the Sheriff/Coroner/Public Administrator in staff and budget meetings with city councils, Board of Supervisors, and others.
- Attend and represent the department at various governmental and citizen group meetings; make presentation on various programs and services provided.
- Manage and direct personnel actions; interview; recommend candidates for employment; assign, train, and evaluate subordinate supervisors and other personnel; define and resolve complex work problems; establish work standards and operational objectives in assigned areas of responsibility.
- Regularly evaluate the efficiency of operations, the morale and discipline of employees, and the condition of physical facilities and equipment of the division assigned and for the department in general.
- Supervises the maintenance of records; analyze information and prepare reports.
- Personally perform the more responsible and difficult administrative tasks and other special technical activities.
- Evaluate the performance of employees, the need for training of department personnel, and personnel and equipment requirements; assist the Sheriff/Coroner/Public Administrator in preparing the annual department budget.
- Speak to public groups and attend conferences and meetings.
MINIMUM QUALIFICATIONS
Education: Possession of a Bachelor's degree from an accredited college or university, preferably with a major in public or business administration, economics, finance, or a related field.
AND
Experience: Five (5) years of managerial experience which must have included three years of experience supervising management professionals and administering the following three managerial functions:
1. Budget Preparation including the preparation of line item and program budgets, program budget narratives; the development of performance indicators, projection of revenues, and justifying and explaining the budget to Board of Commissioners, and/or County Board of Supervisors, and/or City Councils, Financial Management and Auditor and Controller staff.
2. Personnel Administration including forecasting departmental personnel needs; providing guidance and recommendations to appointing authorities and top managers on the selection, recruiting and management of employees; managing grievances and disciplinary matters; and payroll supervision.
3. Fiscal Management including the review and monitoring of budget updates, management of actions necessary to balance budget, anticipation of revenue changes, and the conduct of cost benefit studies.
Knowledge of: Organizational structures and relationships of public administration and government entities (county, State, federal, and local jurisdictions); federal, State and local ordinances and laws governing department to which assigned; management principles including financial, budgetary, cost/benefit analysis, payroll administration, management information systems, supervision and performance evaluation.
Ability to: Analyze, plan and direct budget preparation; develop, monitor, and direct a fiscal system which complies with various local, State, and federal laws, rules, and regulations; analyze organization, administration, and budgetary matters and recommend effective courses of action; plan, organize, and direct the activities of varied Sheriff and administrative functions; audit and evaluate programs and projects; implement and enforce departmental policies and philosophy; establish and maintain effective working relationships within the county and State and with representatives of other entities; communicate clearly and concisely, and make effective presentations of information, findings, and recommendations.
