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Open nowPosted 4 days ago

Operations & Admin assistant

MIRA CONSTRUCTION L.L.C

Where
Dubai, United Arab Emirates
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Your applicationOpen nowOperations & Admin assistantMIRA CONSTRUCTION L.L.C · Dubai, United Arab Emirates

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MIRA CONSTRUCTION L.L.C's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: posted 4 days ago

The posting

We’re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule: Monday-Saturday, 9:00 AM – 6:00 PM. Office located in Dubai Hills or Al Barsha (Art of Living Mall).

Responsibilities

Administration

  • Ordering, activating, and tracking SIM cards for employees
  • Receiving, sending, and tracking correspondence and courier deliveries
  • Preparing, coordinating, filing, and monitoring contract deadlines
  • Handling management requests, including personal errands

Reporting and Record-Keeping

  • Maintaining and updating internal reports
  • Organizing and maintaining reporting documentation
  • Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return

HR Support

  • Tracking employee leave and maintaining leave records
  • Tracking employee birthdays and organizing birthday greetings
  • Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions

Vendor Management

  • Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers
  • Requesting quotations, placing orders, and monitoring deadlines and quality

Communications

  • Managing and moderating work-related chats
  • Maintaining timely communication with employees and vendors via messaging apps

Requirements

  • Location: Based in Dubai and comfortable working on-site 6/1. Experience working in the UAE preferred.
  • Work experience: 1-2 years of experience in administrative support, office management, operations coordination, or a similar role.
  • Fluent Russian is a big plus.
  • English proficiency: Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in Dubai.
  • Strong organizational skills and attention to detail: Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasks.
  • Effective communication skills: Ability to communicate professionally with management, team members, and external vendors, both online and in person.
  • Ownership and accountability: Ability to handle day-to-day administrative matters independently, respond promptly to requests, and ensure tasks are completed on time.
  • Multitasking and prioritization: Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importance.
  • Confident use of MS Office or Google Workspace: Experience working with spreadsheets, documents, internal reports, and databases.
  • Strong interpersonal and coordination skills: Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveries.
  • Flexibility: Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by management.

Benefits

  • Fixed salary
  • Visa sponsorship
  • Medical insurance
  • Annual paid leave
  • Modern office
  • Dynamic, fast-growing, and collaborative team
  • Professional growth and career development opportunities
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What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against MIRA CONSTRUCTION L.L.C's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on MIRA CONSTRUCTION L.L.C's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    MIRA CONSTRUCTION L.L.C's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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