The posting
Job Purpose:
The purpose of this role is to provide dedicated PMO leadership and coordination for Project NEXUS, supporting the project from planning through execution. The role is responsible for enabling effective governance, ensuring cross-functional alignment, monitoring project progress and risks, and facilitating timely communication and decision-making among key stakeholders.
As a central coordination point for the project, the role will help ensure that Project NEXUS is executed in a structured and disciplined manner, with clear visibility of priorities, milestones, dependencies, risks, and required actions.
Duties and Responsibilities:
- Drive and coordinate PMO activities for Project NEXUS, supporting effective project planning and execution.
- Develop and maintain the overall project plan, key milestones, governance framework, and progress tracking mechanisms.
- Monitor project status, deliverables, dependencies, risks, and issues, and coordinate mitigation and follow-up actions with relevant stakeholders.
- Facilitate alignment among project leadership, workstream owners, and cross-functional stakeholders on priorities, timelines, and key deliverables.
- Consolidate project information and provide clear, timely status reporting and management updates.
- Coordinate key governance meetings and project reviews, including preparation of materials, documentation of decisions, and tracking of actions.
- Identify matters requiring management attention and support appropriate escalation and resolution.
- Ensure effective information flow and communication across the project organization.
- Maintain project documentation and provide transparency on progress, risks, decisions, and outstanding actions.
- Support the project leadership team in driving Project NEXUS toward its objectives and planned outcomes.
- Liaise with HQ in Japan to facilitate alignment on key project decisions, approval processes and implementation requirements.
Qualifications and Experiences:
- Degree in Information Technology, Computer Science, Information Systems, Business Administration or a related discipline, or equivalent relevant professional experience.
- Substantial hands-on experience in Project Management Office (PMO) operations, enterprise system implementation or large-scale digital transformation projects.
- Strong technical knowledge of SAP systems and their integration with financial or accounting applications, including IMOS, system interfaces, financial data flows and related business processes.
- Demonstrated experience in developing and maintaining project governance frameworks, integrated project schedules, milestone tracking, risk registers and management reporting.
- Proven ability to coordinate complex cross-functional projects involving multiple business units, IT teams, external vendors and overseas stakeholders.
- Sound understanding of financial accounting processes, system integration, data migration, testing and issue resolution.
- Experience managing project dependencies, identifying operational and technical risks, escalating critical issues and coordinating timely corrective actions.
- Strong analytical, problem-solving, stakeholder management and communication skills, with the ability to engage effectively with senior management.
- Proficiency in written and spoken English and Japanese is required to facilitate effective communication with native Japanese-speaking stakeholders, coordinate corporate governance, internal approval processes, and prepare reports in Japanese for submission to HQ in Japan.
