The posting
SUMMARY: This position is responsible for all phases of accounts receivable including billing and collections for all programs and locations. This position is also responsible for accounting work including monthly journal entries and account reconciliations. This position requires expertise in accounts receivable, Contracts and Revenue accounting. It also requires strong organizational skills and the ability to effectively communicate and resolve issues. Attention to detail and accuracy are essential.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The requirements listed below are representative of the essential duties required of the Staff Accountant position.
Oversees the entry and submission by Economised Time Services resulting in billings against state contracts through the Massachusetts EIM system. State Contracts are for DDS, DTA and MRC in all locations. Researches all billing issues, follows-up upon and resolves any unpaid state invoices. Completes billing for services provided to local town/cities (includes Education programs for Public Schools in Boston, Springfield, Holyoke, and Chicopee). Completes billing for Salvage (for Boston and Springfield) and any retail operations to outside agencies. Generates monthly billing for cost reimbursement contracts to cities and towns. Generates and distributes Service Delivery Report (SDR) to program directors for tracking monthly/or quarterly attendance for DDS, DTA, and MRC. Creates and submits contract billing through military billing systems for Ability One programs. Ensures worksite program invoices are paid. Researches and resolves all billing issues. Generates full year DDS and DTA max obligation estimates and analysis for CFO and Controller. Performs monthly Credit Card Receivable reconciliation to identify unpaid credit card sales. Creates commission file for Source America (Worksite Programs) for approval by the Controller and subsequent payment. Monitors contract billings and coordinates with Program Directors to ensure the maximum billing rates are achieve within contract terms and limits on monthly basis. Reconciles EIM system payments to General Ledger on a monthly basis. Monitors the aging of the accounts receivable ledger and follows up on collection of delinquent accounts on monthly basis. Maintains organized and updated contract and accounts receivable files. Reconciles the cash clearing account to ensure all payments received are properly recorded in the general ledger. Prepares monthly journal entries and account analysis as part of financial close process. Prepares and maintains balance sheet account reconciliations Prepares the Schedule of Expenditures of Federal Awards (SEFA) for external auditors. Prepares audit schedules for revenue and provides audit selection backup for annual audit testing
Performs duties in accordance with Goodwill’s standard policies and procedures. Other duties as assigned.
LEVEL OF RESPONSIBILITY
Employee works under general supervision. Employee makes decisions within clearly prescribed areas referring matters that fall outside that area to others.
Employee recommends actions and alternatives to supervisor and others. Advises clients on proper use of company services.
SUPERVISORY RESPONSIBILITIES
Does not have any supervisory responsibilities.
QUALIFICATION REQUIREMENTS:
Bachelor's degree in finance, accounting or related field required. Billing experience preferably with state/public funding.
Ability to meet multiple billing deadlines.
Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Ability to efficiently prioritize and multi-task.
Exercises discretion, confidentiality, and sensitivity.
Proficiency in Microsoft Office, particularly Excel.
Satisfactory results of all required background checks.
WORKING CONDITIONS AND PHYSICAL EFFORT The work environment characteristics described here are representative of those a Staff Accountant encounters while performing the essential functions of this job.
Physical Demands/Efforts
Must be able to sit for prolonged periods of time working on a computer.
Work performed is typically sedentary with occasional periods of walking and standing. May require stooping, kneeling, crouching, reaching, and crawling.
Utilizes finger dexterity to perform computer operations, handle or feel objects, tools, or controls.
Mental & Visual Demands
Significant level of mental concentration required to manage multiple complex tasks. Work requires frequent visual effort for extended periods of time. Specific vision abilities required include close vision, distance vision, and peripheral vision.
Work Environment and Hazards
Working environment is typical of an office setting and the noise level is usually moderate. Absence of hazards.
AMERICANS WITH DISABILITIES ACT Morgan Memorial Goodwill Industries, Inc. complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
