Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 21 hours agoWe saw it 70 min after it went up

Administrative Assistant / Receptionist

Mowery & Schoenfeld LLC12 open roles

Pay
$50,000 – $60,000 a year
Where
Lincolnshire, Illinois, United States
Work mode
On site
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowAdministrative Assistant / ReceptionistMowery & Schoenfeld LLC · Lincolnshire, Illinois, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Mowery & Schoenfeld LLC's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

9.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.8%1 day
  2. 4.0%3 days
  3. 9.5%7 days
  4. 15.5%14 days
  5. 33.9%30 days
This job: posted 21 hours ago

The posting

Mowery & Schoenfeld is a Top 150 accounting and advisory firm dedicated to providing exceptional and comprehensive services to our clients and unmatched opportunities for our employees.

We are seeking a detail-oriented, service-focused Administrative Assistant / Receptionist to serve as the first point of contact for clients, visitors, and team members. This role manages reception operations, mail and shipping functions, billing support, records management, and a variety of administrative tasks that help ensure the smooth operation of the office. The ideal candidate is highly organized, proactive, professional, and able to manage multiple priorities while providing excellent service.

Essential Responsibilities

· Answer and direct incoming phone calls.

· Greet and assist visitors in a professional and welcoming manner.

· Monitor voicemail and forward messages to the appropriate team members, copying designated personnel as needed.

· Accept and distribute deliveries.

· Check the secure box outside the office front door at least once each day.

· Check the office mailbox, sort incoming items, and distribute mail.

· Prepare certified mail forms and express mail when needed.

· Scan and distribute mail for remote employees as needed.

Document & Records Management

· Monitor incoming faxes, name and route documents to the appropriate recipients, move completed items to the distributed faxes folder, and delete spam.

· Scan certified mail receipts and return receipt cards together and distribute them to the individuals indicated on the forms.

· Scan, save, and organize designated monthly investment statements and update the related Excel tracking spreadsheet.

· Update client information in the firm system as directed, including contact information.

Shipping & Logistics

· Arrange outbound shipments through USPS, UPS, and FedEx.

· Enter shipment tracking numbers in the related project within the firm system.

· Maintain copies of shipping labels and confirm delivery before closing shipment records.

Billing & Accounting Support

· Review approved invoices, print them, and complete mailed invoice processing, excluding invoices assigned to designated team members.

· Prepare monthly retainer billing at the beginning of each month.

Office Operations

· Monitor and replenish supplies and beverages in conference rooms

· Complete miscellaneous administrative tasks and special requests as assigned.

Required

· High school diploma or equivalent.

· Administrative, receptionist, office coordination, or customer service experience.

· Strong verbal and written communication skills.

· Proficiency with Microsoft Outlook, Excel, and Word.

· Excellent organization, accuracy, and attention to detail.

· Ability to manage multiple priorities and handle confidential information professionally.

· Dependable, service-oriented approach and ability to work independently and collaboratively.

Preferred

· Experience in a professional services, financial services, legal, or accounting environment.

· Experience with billing, invoicing, payment processing, mail operations, shipping platforms, or client database systems.

· Familiarity with document scanning, electronic filing, and spreadsheet tracking.

Key Competencies

· Professional communication and client service

· Organization and time management

· Accuracy and attention to detail

· Initiative and problem-solving

· Confidentiality and dependability

Adaptability and teamwork

Mowery & Schoenfeld, LLC is an accounting and advisory services firm headquartered in Lincolnshire, Illinois, with satellite offices in the Chicago Loop, Downtown Miami, and the Philippines. Our organization is focused on providing personalized service to each client, building a lasting and trusted relationship. Made up of 20 partners and over 200 total employees, Mowery & Schoenfeld ranks among the top ten firms in Illinois and recently named one of the largest accounting firms in Chicago by Crain’s Chicago Business.

We take culture seriously by providing a supportive environment focused on growth. Our Firm has been named a Best Firms to Work For by Accounting Today, a Best Firms for Women by Accounting Today, and a Best Place to Work in Chicago by Crain’s Chicago Business. Mowery & Schoenfeld offers comprehensive tax, assurance, transaction advisory, outsourced accounting, wealth management, international onboarding, and business advisory services.

Through our M&S Cares program, we prioritize giving back and provide opportunities for our team to support our larger community. We are grateful to be recognized with the Illinois CPA Society's Time and Talent Public Service Volunteerism Award, awarded to only one firm each year.

We are always looking for employees with a focus on growth, community, and superior client service to join our team.

Mowery & Schoenfeld is an equal opportunity employer. We do not discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, or age.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Mowery & Schoenfeld LLC's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Mowery & Schoenfeld LLC's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Mowery & Schoenfeld LLC's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.