The posting
Overview
The Finance Officer is responsible for ensuring the smooth operations of finance and logistics provided by the Operations unit by providing financial support. She/He works with the finance Manager to coordinate and manage the finances and implementation of project activities.
Responsibilities
• Prepare payment vouchers.
• Properly code all transactions.
• Control and enter all financial expenses appropriately.
• Payment of expenses, including per diem and transport to participants during activities in the field.
• Ensure balances of unused portions of advances are deposited into the MSH account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Follow up on outstanding advances and vendor’s payment to assure timely reconciliation.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher.
• Ensure that treasury practices in country minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Support in Inventory and asset management
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity
• Prepare payment schedules for vendors and participants.
• Maintain administration and accounting files
• Participate in the improvement of the accounting system and the system of internal control.
• Ensure compliance with MSH policies and procedures including internal control systems, donor guidelines as well as Nigeria Government regulations.
• Prepare all administrative and financial reports monthly as requested by supervisor.
• Prepare payroll and other statutory deductions
• Remit statutory deductions preferably before due dates
• Ensure WHT is deducted accurately and remitted to the appropriate revenue service for both country office and states
• Ensure annual tax is filed and Tax Clearance certificated obtained for all staff.
• Ensure that payments are compiled, reviewed and sent timely for processing
• Ensure that entries are entered into project activity tracking logs accurately and timely.
• Ensure that month and year end activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed, and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.
• Monitor and ensure compliance.
• The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor.
• Other tasks as requested by supervisor.
QUALIFICATIONS
Qualifications
University Degree/HND in Accounting or equivalent
• Minimum of 4 – 6 years’ experience or Masters and 2-4 years of experience or Doctorate with 0-2 years of experience as an Accountant and Administrator
• Understanding of key aspects of accounting
• Experience with donor Funded projects
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Verbal and written language skills in English required
• Ability to work independently and take initiative
• Ability to learn complex program procedures.
• Demonstrate good judgment and sound financial "common sense"
Good typing skills. Good memo composition and editing skills. Good computer skills with sound knowledge of commonly used application software
• Familiar with internet search engines and able to undertake background search on well-defined tasks
• Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices
• Excellent command of written and verbal English
• Takes initiative and can start/complete tasks with basic direction
• Excellent Computer knowledge. Proficient in Word, Excel, Outlook, Power Point
Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed.
• Ability to Multitask and organize ongoing projects, looking for ways to become more efficient in completing tasks
• Consistently looks for ways to help and provides support
• Collaboration Skills
Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with paying attention to details and quality.
• Strong office and organizational skills.
• Demonstrated ability to work as an effective team member in a complex and fast paced environment.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants
MSH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. MSH complies with Section 503 of the Rehabilitation Act, Section 4212 of the Vietnam Era Readjustment Assistance Act, as amended, and all related applicable regulations.
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