The posting
We are seeking a Payroll Specialist to join our team in any of our offices. The Payroll Specialist plays a critical role in ensuring the accurate, compliant, and timely delivery of payroll services in support of the Firm’s Total Rewards strategy. This role is responsible for end-to-end Canadian payroll administration, legislative compliance, payroll system configuration, and continuous improvement initiatives. The Specialist partners closely with Finance, People & Culture, and external vendors to maintain payroll integrity, enhance operational efficiency, and deliver a high-quality employee experience. Key Responsibilities: Payroll Administration
Independently administer biweekly full-cycle Canadian payroll processing for salaried and hourly employees, exercising sound judgment and accountability for payroll accuracy, compliance, and timeliness. Process regular and off-cycle payrolls including bonuses, retroactive pay, adjustments, and corrections. Validate payroll inputs such as new hires, terminations, leaves, benefit deductions, garnishments, and taxable benefits.
Payroll Compliance and Remittances
Ensure compliance with all applicable federal and provincial payroll legislation and Employment Standards in multiple provinces including Quebec. Prepare, review, and reconcile statutory remittances including QPP/CPP, EI, QPIP, income tax, CNESST, Workers’ Compensation, and Employer Health Tax as applicable. Monitor legislative changes and recommend process or system updates to ensure ongoing compliance.
Year-End Payroll & Reporting
Lead and support year-end payroll activities including T4/RL-1/T4A preparation, reconciliation, adjustments, and filings. Prepare payroll-related reports for Finance, Total Rewards, and internal or external audits. Reconcile payroll registers to the general ledger and resolve discrepancies in collaboration with Dayforce and Finance.
Payroll Systems & Data Integrity
In collaboration with Analyst, Total Rewards, ensure accurate payroll configuration within the HCM system including earning and deduction codes, payroll calendars, and tax settings. Ensure integrity, accuracy, and security of payroll data across payroll, time & attendance, benefits, and financial systems. Support payroll-related system testing, upgrades, and enhancements.
Employee Support & Service Excellence
Respond to employee payroll inquiries with professionalism, discretion, and timeliness. Provide guidance regarding pay statements, statutory deductions, taxable benefits, and year-end tax forms. Deliver a high standard of service while maintaining confidentiality of sensitive payroll information.
Process Improvement & Controls
Identify opportunities to improve payroll processes, accuracy, efficiency, and controls. Support documentation, internal controls, and audit requirements related to payroll. Participate in Total Rewards initiatives and cross-functional projects as required.
What You’ll Bring:
Post-secondary diploma in Human Resources, Payroll, Accounting, or a related field. Minimum 5 years of progressive Canadian payroll experience, preferably in a complex or multi-jurisdictional environment. National Payroll Institute (NPI) PCP or PLP designation strongly preferred. Hands-on experience with HCM/payroll systems, Dayforce experience is a strong asset. Strong knowledge of Canadian provincial payroll legislation and compliance, including Quebec. Demonstrated expertise in Canadian payroll legislation, with particular strength in Québec payroll compliance, including Revenu Québec requirements, RL-1 reporting, QPP, QPIP, CNESST, and Québec Employment Standards legislation. Relevant professional designation and/or certifications including Certified Employee Benefits Specialist (CEBS); considered an asset. Working knowledge of Dayforce or similar HCM environments. English is required. French language proficiency is preferred and will be considered a significant asset, given the role's responsibility for payroll administration and compliance and employee support within and outside Quebec. Strong organizational skills with the ability to manage competing priorities and meet deadlines. Advanced proficiency in Microsoft Excel. Advanced attention to detail with reconciliation and audit experience. Strong organizational, analytical, and problem-solving skills.High level of professionalism, discretion, and commitment to confidentiality and data privacy.
