The posting
Job Description
Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.
This role is an in‑office position based at our 20 Bay Street and 97 Front Street location. Our team is highly collaborative, and much of our work benefits from in‑person co‑creation, relationship‑building, and hands‑on partnership with leaders across the organization.
Our Engineering, Safety and Asset Management Division is seeking the support of a Manager and Senior Advisor with exceptional communication (written and verbal) and change management skills to focus on corporate reporting, team governance and operations of the business unit. If you have the uncanny ability to read an audience, compile input from multiple parties into an easily understood report and then translate that report into a concise straightforward presentation this may be the opportunity you’ve been searching for.
This role provides support to the Deputy Chief Engineer & EVP of Engineering & Asset Management in the areas of corporate administration, team governance and operations, Senior Management Team (SMT) advisory, stakeholder management, and enterprise strategy alignment activities. Provides research and analysis in support of the evaluation and development of policies and procedures, and coordinates and/or leads the development and implementation of CEO, SMT and Board reporting and initiatives.
What Will I Be Doing?
- Provides research and analysis in support of the evaluation and development of policies and procedures, and coordinates and/or leads the development and implementation of Chief Engineer, COO, CEO, SMT and Board reporting and initiatives.
- Provide strategic advisory support to the Deputy Chief Engineer and EVP, Engineering & Asset Management on divisional priorities, emerging issues, executive communications, governance activities, and strategic initiatives.
- Lead the development, coordination, and quality review of executive-level briefing materials, presentations, reports, speaking notes, and correspondence for Senior Management Team (SMT), Executive Leadership Team (ELT), Board, and external stakeholder engagements.
- Manage special/continuous improvement projects through all project phases (i.e. team selection, budget planning, Request for Proposal (RFP) tenders, project design, scheduling, and execution) and monitor to ensure project deliverables smoothly transition into operational programs, implementing technical and administrative procedures and providing training, ongoing maintenance, and support.
- Develops and implements communication strategies and materials that support key initiatives and convey program changes to all stakeholders, including presentation materials that support engagement strategy.
- Coordinate input from multiple business units, directors, and vice presidents to develop cohesive executive-level materials and ensure alignment of key messages, priorities, and deliverables.
- Monitor divisional performance, key performance indicators (KPIs), strategic objectives, and business plan commitments, providing analysis and recommendations to support decision-making and executive reporting.
- Analyze operational, financial, and performance data to identify trends, risks, issues, and opportunities, and develop concise recommendations for senior leadership consideration.
- Build and maintain effective working relationships with senior leaders and stakeholders across the organization to support consensus building, issue resolution, and delivery of strategic initiatives.
- Coordinate with enterprise-wide colleagues to support effective external communications of Engineering and Asset Management Initiatives.
What Skills and Qualifications Do I Need?
- Completion of a degree in Engineering or Architecture - or related discipline.
- Professional Engineering designation or Project management Professional designation as an asset
- Demonstrated experience providing advice to senior executives, leading teams, managing, and reviewing/editing written materials and managing projects from inception to implementation.
- Exceptional written and verbal communication skills
- Proven analytical and research support, and evaluating and recommending changes to policies, programs and practices; demonstrated analytical and problem-solving skills to understand and analyze business processes
- Experience applying structured project management methodologies to develop project plan charters, track for optimal results, manage priorities, and meet timelines and deliverables.
- Demonstrated change management experience and leadership to manage multi-disciplinary project teams.
- Strong relationship building and engagement skills with clients and stakeholders to ensure stakeholders expectations are well managed; to resolve conflicts / issues and to read/work with a variety of audiences.
- Demonstrated experience developing executive-level presentations, briefing notes, Board reports, or other strategic communications for senior leadership audiences.
- Strong political acuity and stakeholder management skills, with the ability to navigate complex organizational environments and influence outcomes without direct authority.
- Demonstrated ability to synthesize complex technical, operational, and business information from multiple sources into concise, audience-appropriate recommendations and communications.
- Experience supporting engineering, infrastructure, transportation, asset management, or other technical organizations is considered an asset.
- Knowledge of performance measurement frameworks, key performance indicators (KPIs), strategic planning, and corporate reporting practices is an asset.
Don’t Meet Every Requirement?
If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.
We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.
Accommodation: Metrolinx is an equal opportunity employer and committed to a diverse and inclusive workforce. We are also committed to offering reasonable accommodation to job applicants in accordance with applicable legislation. If you require assistance or an accommodation at any point during the hiring process, please contact us at: 416-202-5601 or email [email protected].
Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.
Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.
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