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Open nowFirst seen 3 days ago

Receptionist (M/F)

My10 open roles

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Your applicationOpen nowReceptionist (M/F)My

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Share of postings closed within
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  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

About us

Ancorius Group is a leading independent service provider of corporate, accounting, fund, tax, and payroll services based in Luxembourg.

Founded in 1995 by Jean-Marc Faber, the company boasts a strong local history spanning over 30 years and, until mid-2025, has been present in the market as Fiduciaire Jean-Marc Faber. Over the years, the company has significantly expanded its offerings to include a comprehensive suite of services spanning corporate, tax, accounting, fund, payroll and family office services.

We serve a wide range of clients, including fund, corporate and private wealth customers.. The Group is a member of the Ordre des Experts-Comptables (OEC), operates under a PSF fund administration licence, and its team comprises more than 100 professionals.

We are looking for a Receptionist (M/F).

Key Responsibilities:

  • Handle all incoming and outgoing mail for Ancorius and its domiciled companies, including registration, scanning and same-day dispatch to clients and internal teams, with particular care given to registered letters and bailiff documents (writs, summons).
  • Record time spent per client in our systems.
  • Welcome and assist visitors, clients and business partners in a professional and friendly manner.
  • Manage incoming calls and the general mailbox.
  • Coordinate meeting room bookings and ensure rooms are properly prepared for meetings.
  • Handle deliveries and courier services.
  • Ensure reception is staffed during office hours and provide cover for the other receptionist during absences.
  • Maintain a welcoming, organised and professional reception area.
  • Provide administrative support to the teams.
  • Handle confidential information with the highest level of discretion, in accordance with professional secrecy obligations.
  • Monitor office supplies and coordinate orders.
  • Liaise with external service providers and support office-related logistics.

Your Profile

• Previous experience in reception or a similar administrative role; experience in a fiduciary, domiciliation or professional services firm is an asset.

• Excellent organisational skills and attention to detail.

• Strong communication and interpersonal skills, with a professional and welcoming attitude.

• Ability to multitask, prioritise and work independently.

• Discretion, reliability and a strong sense of responsibility.

• Good command of Microsoft Office: Outlook, Word, Excel and PowerPoint.

• Fluency in English and French is mandatory; German or Luxembourgish is an asset.

• A proactive, flexible and solution-oriented approach.

We can only consider applications from candidates who have the legal right to work in the EU.

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