Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted today

ADMINISTRATION MANAGER

MyCareersFuture92,121 open roles

Pay
SGD 3,500 – SGD 4,000 a month
Where
Singapore
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowADMINISTRATION MANAGERMyCareersFuture · Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 3 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 8.0%7 days
  4. 15.0%14 days
  5. 34.2%30 days
This job: posted today

MyCareersFuture median: 3 days open

The posting

Administrative Manager

Industry: Automotive Repair, Car Polishing & Car Wash Employment Type: Full-Time Working Days: 5.5 Days per Week Location: Singapore

We are looking for an experienced, responsible and hands-on Administrative Manager to join our automotive repair, car polishing and car wash business.

This is not a purely office-based administrative position. The successful candidate will be responsible for a wide range of administrative, employee, government, insurance, basic accounting and daily operational coordination matters.

The candidate must be able to work in a busy automotive workshop environment and communicate effectively with Management, workers and customers.

Job Responsibilities

1. MOM, CPF & IRAS Matters

  • Handle all MOM-related matters, including work permit applications, renewals, cancellations, transfers and other work pass matters.
  • Manage foreign worker documentation and related administrative requirements.
  • Handle CPF submissions and related matters.
  • Handle IRAS matters and relevant submissions.
  • Ensure statutory requirements and deadlines are properly followed.
  • Liaise with government authorities and other relevant parties when necessary.

2. Insurance & Employee Matters

  • Handle WICA (Work Injury Compensation Act) claims and follow up on work injury cases.
  • Handle Medical Insurance (MI) claims and liaise with insurance companies.
  • Maintain proper employee records and documentation.
  • Record and monitor workers' attendance, leave, medical leave and other absences.
  • Follow up on employee-related matters and keep Management informed.

3. Accounts & Administrative Duties

  • Maintain proper records of company accounts and daily transactions.
  • Prepare invoices / bills for customers.
  • Prepare Payment Vouchers (PV) and record payments and expenses.
  • Assist with basic accounting and bookkeeping-related work.
  • Maintain proper filing and documentation.
  • Monitor outstanding payments and follow up when necessary.

4. Customer Vehicle & Job Coordination

  • Coordinate the collection and delivery of customers' vehicles between customers' premises and the workshop.
  • Arrange which worker is responsible for collecting or returning each customer's vehicle.
  • Keep proper records of vehicle collection and delivery schedules.
  • Record each customer's vehicle details and ensure the correct vehicle is collected and delivered to the correct customer.
  • Record and monitor what service / job each vehicle requires, such as: Car repair Car polishing Paint / bodywork Car wash Other automotive services
  • Coordinate with workers to ensure each vehicle is assigned to the correct job / project.
  • Monitor the progress and status of each vehicle and follow up with the relevant workers.
  • Coordinate the estimated completion and delivery schedule with customers.
  • Ensure completed vehicles are properly checked and arranged for return to customers.
  • Communicate with customers regarding collection, repair / service status and delivery arrangements.
  • Maintain accurate records of customer, vehicle, assigned worker, job type, collection date, completion status and delivery date.

5. Daily Operations & Communication

  • Communicate with workers, customers, suppliers and external parties regarding daily operational matters.
  • Coordinate workers and follow up on daily operational tasks.
  • Handle customer enquiries and administrative or service-related issues.
  • Assist in coordinating the daily operations of our car repair, car polishing and car wash business.
  • Keep Management informed of important matters, problems, delays and customer issues.
  • Report important matters to the Boss promptly and provide regular updates on ongoing jobs and operational issues.
  • Perform other duties assigned by Management.

Job Requirements

  • Minimum 3–5 years of relevant working experience in Singapore.
  • Strong hands-on experience in MOM, CPF and IRAS matters.
  • Experience handling WICA and Medical Insurance (MI) claims.
  • Experience in employee attendance and leave records.
  • Basic accounting experience, including invoicing, Payment Vouchers, payments and transaction recording.
  • Good organisational and coordination skills.
  • Bilingual in English and Chinese with good communication skills.
  • Able to communicate effectively with workers, customers and Management.
  • Able to coordinate multiple vehicles, workers and jobs at the same time.
  • Able to work independently with minimal supervision.
  • Mature, responsible, meticulous and well-organised.
  • Proactive, practical and able to solve problems quickly.
  • Willing to work 5.5 days per week.

Work Environment

As the company business operates in the automotive repair, car polishing and car wash industry, this is a busy workshop environment rather than a typical clean office environment.

The candidate should be comfortable working around:

  • Vehicles and automotive repair activities.
  • Dust, water, grease, oil and other workshop-related materials.
  • Automotive tools, parts and equipment.
  • Workshop noise and frequent movement.
  • Busy periods where multiple vehicles, customers and workers need to be coordinated simultaneously.

Candidates must be adaptable, practical and comfortable working in this type of environment.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against MyCareersFuture's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on MyCareersFuture's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    MyCareersFuture's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.