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Open nowPosted today

ADMINISTRATIVE ASSISTANT

MyCareersFuture94,660 open roles

Pay
SGD 3,500 – SGD 4,200 a month
Where
West, Singapore
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Your applicationOpen nowADMINISTRATIVE ASSISTANTMyCareersFuture · West, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 3 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.5%3 days
  3. 8.0%7 days
  4. 14.9%14 days
  5. 34.1%30 days
This job: posted today

MyCareersFuture median: 3 days open

The posting

  • Handle general administrative and clerical duties such as filing, data entry, scanning, photocopying, and document control.
  • Prepare purchase orders, quotations, invoices, delivery orders, timesheets, and other documents.
  • Coordinate with shipyards, vessel crews, suppliers, subcontractors, and customers.
  • Assist with scheduling for vessel maintenance, repairs, inspections, surveys, and site/shipyard activities.
  • Maintain records for vessels, equipment, certificates, permits, and service/maintenance documents.
  • Support crew-related administration, such as travel arrangements, attendance, accommodation, and documentation.
  • Follow up with suppliers on purchase orders, deliveries, materials, and services.
  • Assist project or operations teams with job sheets, work orders, reports, and progress updates.
  • Arrange meetings, prepare minutes, and coordinate appointments.
  • Handle email correspondence and phone enquiries professionally.
  • Maintain confidential company, customer, vessel, and employee information.
  • Assist with HSSE/HSE documentation, training records, permits, and compliance paperwork where required.
  • Liaise with finance on billing, invoice submissions, payment documentation, and expense claims.
  • Maintaining vessel particulars and statutory/class certification records.
  • Tracking certificate expiry dates and arranging renewals.
  • Coordinating shipyard attendance and vessel service visits.
  • Preparing documentation for port calls, vessel inspections, and marine operations.
  • Coordinating spare-parts and equipment deliveries to vessels.
  • Supporting crew changes, medical appointments, training, and travel arrangements.
  • Maintaining records for class societies, flag-state requirements, audits, and inspections.
  • Good Microsoft Office skills, especially Excel, Word, and Outlook.
  • Strong organization and document-control skills.
  • Good written and verbal communication.
  • Ability to coordinate with multiple parties and meet deadlines.
  • Attention to detail, especially for vessel and compliance documents.
  • Basic understanding of marine operations, shipyard activities, procurement, and HSE is an advantage.
  • Ability to work in a fast-paced environment and handle urgent operational requests.
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What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against MyCareersFuture's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on MyCareersFuture's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    MyCareersFuture's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

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The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

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Before you press

Straight answers

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What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
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