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Open nowPosted today

Administrative Assistant

MyCareersFuture91,568 open roles

Pay
SGD 2,300 – SGD 2,500 a month
Where
Singapore
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Your applicationOpen nowAdministrative AssistantMyCareersFuture · Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

10.5% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 9 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.3%3 days
  3. 10.5%7 days
  4. 15.9%14 days
  5. 34.1%30 days
This job: posted today

MyCareersFuture median: 9 days open

The posting

Job Summary

We are looking for an Administrative Assistant to support the day-to-day administration of a condominium Management Office. The role involves regular interaction with residents, owners, tenants, and contractors, as well as maintaining estate records and supporting the Condominium Manager.

Responsibilities

  • Greet and assist residents, owners, tenants, and contractors at the Management Office to address their inquiries and requests
  • Manage telephone calls, emails, and general correspondence to ensure timely and professional communication
  • Process applications for renovation works, moving activities, access cards, vehicle registration, facility bookings, and other estate matters accurately
  • Maintain and update resident information, estate records, registers, and filing systems to ensure data accuracy and accessibility
  • Record residents' feedback and requests, and follow up to ensure resolution and satisfaction
  • Prepare and distribute notices, circulars, and other estate communications to keep residents informed
  • Assist in maintaining collection records and supporting documentation for financial tracking
  • Collate invoices and supporting documents for payment processing to support financial operations
  • Maintain petty cash records and receipts to ensure accurate financial reporting
  • Support administrative record-keeping related to contracts, licenses, and insurance for compliance and reference
  • Monitor and replenish office stationery and administrative supplies to maintain smooth office operations
  • Provide administrative support for Council Meetings, General Meetings, and other estate meetings, including preparation and documentation
  • Perform general administrative duties to ensure the efficient operation of the Management Office

Required competencies and certifications

  • Able to communicate clearly and professionally in English and Mandarin to engage effectively with Mandarin-speaking residents, owners, and contractors

Preferred competencies and qualifications

  • GCE 'O' Level / N-Level / Higher Nitec or equivalent
  • Previous administrative or customer service experience
  • Comfortable using Microsoft Office applications and computerized systems
  • Good organisational and record-keeping skills
  • Ability to work independently and collaboratively within a small site team
  • Experience working in a condominium, MCST, or property management environment
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