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Open nowPosted yesterday

EXECUTIVE ASSISTANT

MyCareersFuture91,877 open roles

Pay
SGD 6,000 – SGD 7,000 a month
Where
Central, Singapore
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Your applicationOpen nowEXECUTIVE ASSISTANTMyCareersFuture · Central, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

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The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 4 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.6%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.0%30 days
This job: posted yesterday

MyCareersFuture median: 4 days open

The posting

The Executive Assistant provides high-level, confidential administrative and strategic support to the CEO & Senior Vice President. Serving as a primary point of contact and liaison, the ideal candidate will manage complex schedules, travel arrangements, coordinate executive logistics, prepare high-impact documentation, and drive operational efficiency within the Management Office.

Description of Duties & Responsibilities

  • Provide comprehensive executive secretarial and administrative support to the CEO & Senior Vice President.
  • Manage the CEO’s calendar, appointments, meetings, and expense reimbursements.
  • Coordinate the CEO’s travel arrangements, including local accommodation, housing, and transportation for the CEO and his/her family.
  • Organise weekly meetings, including preparing agendas, recording and circulating minutes, and following up with stakeholders on their respective action items and deliverables.
  • Provide administrative and coordination support for Board Meetings and other HQ-related meetings.
  • Prepare and compile reports, presentations, briefing materials, and other documents required.
  • Coordinate travel arrangements for all employees, including but not limited to air tickets, ferry tickets, accommodation, and other related travel logistics.
  • Coordinate and host VIP visits, including arranging local transportation, meals, meetings, and other related hospitality requirements.
  • Perform any other duties and responsibilities as assigned from time to time.

Required Qualifications & Skills

  • Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related discipline.
  • Minimum 5 years of relevant experience in executive secretarial, executive assistant, personal assistant, or administrative support roles, preferably supporting senior management or C-suite executives.
  • Strong organisational and time-management skills, with the ability to manage multiple priorities and meet tight deadlines.
  • Excellent verbal and written communication skills, with strong proficiency in English. Proficiency in Bahasa Indonesia would be a strong advantage
  • Strong attention to detail, accuracy, and follow-through in managing tasks, schedules, documents, and arrangements.
  • High level of professionalism, discretion, and integrity, with the ability to handle confidential and sensitive information appropriately.
  • Excellent interpersonal and stakeholder management skills, with the confidence to interact professionally with senior management, Board members, employees, external partners, and VIPs.
  • Strong meeting coordination and follow-up skills, including agenda preparation, minute-taking, action tracking, and stakeholder follow-up.
  • Proficient in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
  • Ability to prepare professional reports, presentations, correspondence, and other business documents.
  • Strong travel coordination and logistical planning skills, with good attention to detail in managing complex itineraries and last-minute changes.
  • Resourceful, proactive, and capable of working independently with minimal supervision.
  • Flexible and adaptable, with the ability to respond effectively to changing priorities and urgent requests.
  • Possess a service-oriented mindset and the ability to maintain a high level of professionalism when managing VIPs and senior stakeholders.
  • Ability to work collaboratively across different departments, locations, and levels of the organisation.
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