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Open nowPosted today

Finance and Administrative officer

MyCareersFuture90,627 open roles

Pay
SGD 4,800 – SGD 5,500 a month
Where
Central, Singapore
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Your applicationOpen nowFinance and Administrative officerMyCareersFuture · Central, Singapore

  1. YouYes, apply to this one.

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The clock on this job

Early applications get read.

8.5% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 7 days.

Share of postings closed within
  1. 1.8%1 day
  2. 4.0%3 days
  3. 8.5%7 days
  4. 15.4%14 days
  5. 34.1%30 days
This job: posted today

MyCareersFuture median: 7 days open

The posting

Role Purpose

To provide finance, administrative, regulatory compliance and sales support for the Centre’s executive education and SkillsFuture Singapore (SSG)-funded training operations.

The role will support the smooth delivery of training programmes, maintain accurate financial and operational records, coordinate SSG-related administrative processes, and assist the sales and programme teams in managing enquiries, client requirements, course enrolments and reporting.

This is a hands-on, multi-functional role suited to an organised and commercially minded individual who is comfortable working across finance, administration, compliance and business support in a lean team.

Key Responsibilities

1. Finance & Accounts Support

  • Prepare and process invoices, payment requests, expense claims and supporting financial documentation.
  • Track course revenue, client payments, trainer fees, programme expenses and outstanding receivables.
  • Maintain accurate financial records and assist with budget tracking, financial reconciliations and periodic reporting.
  • Coordinate payment processing with trainers, vendors and clients, ensuring adherence to internal procedures.
  • Support the preparation of course-level financial summaries and cost reports.
  • Liaise with the University’s finance team on financial documentation, approvals and related queries.

2. SSG Administration & Compliance

  • Coordinate administrative processes relating to SSG-funded training programmes, including course registrations, enrolments, attendance records and claims documentation.
  • Maintain accurate and complete course records in accordance with applicable SSG requirements and the Centre’s internal procedures.
  • Assist with course submissions, updates, supporting documents and reporting through relevant SSG systems and platforms, including the Training Partners Gateway (TPG), where applicable.
  • Monitor administrative deadlines and ensure required documentation is submitted accurately and on time.
  • Support the preparation of records for internal reviews, audits and compliance checks.
  • Maintain organised records of learner feedback, assessment documentation, trainer information and other required programme evidence.
  • Keep abreast of relevant procedural updates and escalate potential compliance issues or discrepancies promptly.

3. Sales & Business Development Support

  • Support the sales team in preparing quotations, proposals, contracts, invoices and client documentation.
  • Coordinate course enquiries, registrations, enrolment confirmations and follow-ups with prospective participants and corporate clients.
  • Maintain and update customer relationship management (CRM) records, sales pipelines and enquiry databases.
  • Assist with lead tracking, sales reports, enrolment updates and follow-up activities.
  • Coordinate with clients, trainers and internal stakeholders to ensure smooth programme administration and delivery.
  • Support corporate events, information sessions, executive education programmes and other business development activities.

4. Programme & General Administration

  • Coordinate training schedules, venues, materials, catering, trainer arrangements and participant communications.
  • Maintain course calendars, participant lists, attendance records and programme documentation.
  • Provide administrative support for meetings, events and visiting faculty or corporate clients.
  • Develop and maintain efficient filing systems, checklists and administrative workflows.
  • Undertake other operational duties as required to support the Centre’s activities.

Requirements

  • A good diploma or degree in Accounting, Finance, Business Administration or a related discipline.
  • At least 2–4 years of relevant experience in finance administration, accounts support, training operations or business administration.
  • Good numerical ability and proficiency in Microsoft Excel and other Microsoft Office applications.
  • Strong organisational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
  • Good written and verbal communication skills, with the ability to liaise professionally with clients, trainers and internal stakeholders.
  • A proactive, service-oriented and solutions-focused approach to work.
  • Ability to work independently, exercise sound judgement and contribute effectively within a small team.

Advantageous Experience

  • Experience with SSG-funded training administration, SkillsFuture claims or the Training Partners Gateway (TPG).
  • Familiarity with training provider documentation, audit requirements and regulatory compliance processes.
  • Experience in accounts payable, accounts receivable, invoicing and financial reconciliation.
  • Exposure to CRM systems, sales administration, event coordination or executive education operations.
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