The posting
Role Summary
The Finance Executive is responsible for maintaining accurate accounts receivable records, managing petty cash controls, processing missionary support payments and staff or volunteer expense claims in a timely manner, and keeping financial records well organised for easy retrieval.
1. Accounts receivable
• Support in count all cash & cheques received in the presence of Finance Administrator or Finance staff.
• Tally and reconcile all collections at all Church Services against bank statements.
• Follow-up on returned cheques, if any.
• Summarise the daily receipts against bank statement into categories and input receipts into accounting system on a timely basis.
• Support in deposit cash and cheques at the bank, accompanied by the Facilities Officer, in the absence of Finance Administrator
2. Petty Cash
· Check and verify that all petty cash claims are properly submitted in accordance with finance guidelines and approved within the authorised approval limits.
• Ensure correctness of input to DBS ideal on payment via PayNow or other fund transfer.
• Ensure all supporting documents are properly attached, and input into accounting system, and reconcile to bank statement on a timely basis.
• Ensure petty cash balances are properly reconciled.
3. Monthly Missionary Support Payments and Staff/Volunteer Expense Claims
· Prepare payment vouchers based on Missions listings verified by Manager in charge.
· Obtain approval from relevant Pastor in charge of Missionaries.
· Ensure all payment vouchers are properly submitted, supported by the required documents, and approved in accordance with finance guidelines and authorised approval limits.
· Ensure correctness of input to DBS ideal on payment via PayNow or other fund transfer.
· Ensure all expense claims are promptly and accurately input into the accounting system.
· Follow-up on any returned payment instruction.
4. Month-End Closing of Accounts
• Prepare monthly general journal entries for various funds.
• Perform bank reconciliation for receipts and complete all e-filing of bank reconciliation records within closing timeline.
• Prepare monthly incoming deposit received schedule.
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5. Year-End External Audit
• Support the preparation of audit schedules required by external auditors and respond to audit queries as necessary.
6. Other Duties Assigned by the Finance Manager
• Assist in obtaining fixed deposit rates and preparing bank letters for approval
• Perform any other duties assigned by the Finance Manager from time to time.
Requirements
• Diploma in Accountancy or Finance related discipline.
• Minimum 5 years of relevant experience in finance area.
• Experience in charity or church sector is advantageous.
• Proficient in Microsoft office applications esp. MS Excel.
• Experience with MYOB, Quickbooks, Xero or similar accounting systems.
• Good organisational skills with the ability to manage multiple priorities.
• High level of integrity, accuracy and confidentiality.
• Strong interpersonal and communication skills.



