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Open nowPosted today

Marine Assistant (Shipmanagement)

MyCareersFuture92,121 open roles

Pay
SGD 3,500 – SGD 4,500 a month
Where
Central, Singapore
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Your applicationOpen nowMarine Assistant (Shipmanagement)MyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 3 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 8.0%7 days
  4. 15.0%14 days
  5. 34.2%30 days
This job: posted today

MyCareersFuture median: 3 days open

The posting

Role Overview

We are seeking a Marine Assistant to provide administrative and operational support to the Marine Manager and Marine Superintendents in the day-to-day management of vessels.

The successful candidate will assist with vessel reporting, performance monitoring, documentation and the completion of vessel questionnaires. This role is suitable for an organised and detail-oriented individual looking to develop a career in ship management and marine operations.

Key Responsibilities

  • Provide daily administrative and operational support to the Marine Manager and Marine Superintendents.
  • Assist with monitoring vessel operations and follow up on outstanding matters with vessels.
  • Compile month-end vessel operational and performance reports.
  • Collect, review and consolidate vessel KPI data for management reporting.
  • Maintain records relating to vessel performance, incidents, inspections and operational matters.
  • Complete and update vessel questionnaires, including Q88 and other customer or charterer documentation.
  • Coordinate with vessel personnel to obtain accurate and timely operational information.
  • Assist with preparing reports, presentations, correspondence and meeting materials.
  • Maintain vessel certificates, records and marine documentation in the relevant systems.
  • Track the status of inspections, audits, observations and corrective actions.
  • Support preparations for internal audits, external inspections and vessel visits.
  • Assist with updating operational procedures, forms and document-control records.
  • Liaise with Technical, HSEQ, Crewing and Operations teams on vessel-related requirements.
  • Maintain departmental databases, filing systems and document registers.
  • Perform other marine operations and administrative duties assigned by management.

Requirements

  • Diploma or degree in Maritime Studies, Nautical Studies, Shipping, Business Administration or a related discipline.
  • 1–3 years of experience in ship management, vessel operations or maritime administration would be advantageous.
  • Fresh graduates with relevant maritime qualifications may also be considered.
  • Familiarity with vessel questionnaires, Q88, KPI reporting or ship-management documentation would be beneficial.
  • Good understanding of basic vessel operations and maritime terminology.
  • Strong numerical, analytical and report-compilation skills.
  • Organised, detail-oriented and able to manage multiple deadlines.
  • Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
  • Able to communicate effectively with shore-based teams and vessel personnel.
  • Able to work independently while supporting a wider marine team.
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