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Open nowPosted today

Office Administrator

MyCareersFuture93,320 open roles

Pay
SGD 3,000 – SGD 3,500 a month
Where
Central, Singapore
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Your applicationOpen nowOffice AdministratorMyCareersFuture · Central, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

9.1% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 7 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.9%3 days
  3. 9.1%7 days
  4. 15.5%14 days
  5. 34.0%30 days
This job: posted today

MyCareersFuture median: 7 days open

The posting

Job Summary

Perform receptionist duties and administrative support.

· Good interpersonal and communication skills.

· Independent, as well as able to work as a team. Positive working attitude.

· Willingness to learn.

· Preferably with at least two (2) year of related working experience.

Duties & Responsibilities

Daily

· Responsible for all incoming calls - Answer, screen and take messages.

· Manage conference room reservations.

· Ensure conference rooms and reception are clean and tidy, sufficient stationeries, bottled water are available at all times.

· Attend to guests, direct them to conference room and arrange drinks for them.

· Responsible for all mailings and courier arrangements.

· Responsible for recording, receiving, collecting, sorting and disseminate all mails from courier and letter box to pass to relevant staff / department.

· Call, arrange pickup with DHL for overseas documents if any.

· Check postage rates and post mails at SingPost if any.

Monthly

· Check all courier assignments provided by courier vendor against bill invoice and handover to Accountant for payments.

· Check SingTel bill and handover to Accountant for payment if any.

· Print reception duty calendar.

· Check, co-ordinate with office cleaner on ordering of pantry consumables.

Office & Admin Support

· Liaise with Building Management (MCST) on matters pertaining to faulty lights, air-con etc.

· Assist to projects such as CMS software, office renovation, marketing material, yearly corporate calendars.

· Data entries and managing CEMS for Clients’ information updates.

· Co-ordinate repair and maintenance of office equipment / facilities.

· Liaise with vendor with phone equipment’s problem.

· Co-ordinate CMS vendor on any issues reported.

· Monitor contractors’ maintenance schedules and contract to follow-up servicing and quotation for contract renewals.

· Keep stock of all envelope sizes when running low, to place order and ordering of Business Name cards and Letterheads.

· Arrange for documents to be stored in Crown Worldwide for Accounts department, if any.

HR

· Administrative support in recruitments, onboarding and off boarding – post job openings, screen resumes / candidates, schedule interviews, co-ordinate interview process and documents, creation /deletion of door access.

· Create new hire access in CEMS.

· Update staff phone extension / staff contacts when they commence work or resign.

· Co-ordinate with IT on laptop configuration for new hire, surrender IT assets from resigned staff on last working day.

· Liaise with vendor to update staff name in office phone system.

· Make necessary arrangement and booking of external facilities for staff training.

Yearly

· Co-ordinate with Designer for Corporate Calendar, CNY, Christmas e-greeting.

· Liaise with vendors for printing and mailing calendars.

· Send out electronic Bulletin / Tax Questionaire / CNY and Christmas e-greeting using mass mailer to clients and staff.

· Co-ordinate with Designer / IT (incl. outsource IT) as and when for amendment or changes to be made to BSL website.

· Set up Christmas and CNY decoration.

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  1. A CV for this posting

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  2. 25 readers review it

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    The review screen in CV Rocket: how each CV was read, round by round.

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  4. Every reply, sorted

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  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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The numbers game

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