The posting
About AGP Law LLC
AGP Law LLC is a full-service law firm in Singapore with a trusted reputation in the legal industry, particularly in the areas of commercial litigation and dispute resolution. The Firm serves a diverse portfolio of clients, including multinational companies, listed entities, small and medium enterprises, and clients across various industries.
The Firm is guided by the values of Character, Competence and Commitment, and seeks individuals who are responsible, disciplined, and meticulous.
The incumbent should be able to contribute meaningfully to the Firm’s administrative and accounts functions.
Role Overview
We are seeking a meticulous and responsible Accounts Executive to support the Firm’s accounts, finance and administrative operations on a contract basis.
The incumbent will assist with day-to-day accounts-related matters, including billing support, payment records, accounts data entry, spreadsheet maintenance, filing, reconciliation support and general accounts administration. The role will also involve assisting with the review, organisation and updating of existing accounting spreadsheets and backlog records.
The Firm uses CoreMatter for accounts-related work and NetDocuments for document management and other firm documents/materials. On-the-job training will be provided to the successful incumbent.
This position is suitable for an entry-level applicant who is organised, detail-oriented, comfortable working with figures, and keen to gain practical experience in accounts and administrative operations within a professional law firm environment.
Key Responsibilities
The incumbent will be required to:
- Assist with the Firm’s daily accounts, finance and administrative matters;
- Assist with billing, invoices, receipts, payment vouchers and supporting accounts documents;
- Perform accounts data entry and update accounts-related records in CoreMatter;
- Assist with accounts payable and accounts receivable records;
- Assist with bank reconciliation, banking records and monthly bank statement compilation;
- Review, organise, update and maintain accounting spreadsheets and backlog records;
- Ensure that accounting records, spreadsheets and supporting documents are accurate, complete and properly maintained;
- Maintain proper physical and digital filing of accounts, finance and administrative documents;
- Use NetDocuments for the storage, retrieval and organisation of firm documents and materials where required;
- Liaise with internal staff, external bookkeepers, vendors, service providers and other relevant parties where necessary;
- Assist with CPF, payroll and related administrative records where required;
- Handle confidential firm, client and financial information with professionalism and discretion;
- Provide general administrative support to the Firm; and
- Perform any other ad-hoc duties as may be assigned.
Requirements
- Minimum ITE qualification;
- Diploma holders in Accounting, Finance or Business, or a related discipline are preferred;
- Fresh graduates are welcome to apply;
- Relevant experience in accounts, bookkeeping, finance administration, office administration or professional services would be advantageous;
- Advanced working proficiency in Microsoft Excel is required, including filtering, sorting, formatting, PivotTables, basic formulas, XLOOKUP / lookup functions, data cleaning and reconciliation of accounting spreadsheets;
- Able to review, organise, update and maintain existing Excel records and backlog accounting spreadsheets accurately;
- Proficiency in Microsoft Word and Outlook;
- Comfortable working with figures, financial records and supporting documents;
- Strong attention to detail and accuracy;
- Good organisational and time management skills;
- Able to follow instructions carefully and clarify uncertainties where necessary;
- Able to work independently while keeping the relevant supervisor updated on progress;
- Responsible, dependable and honest, with a strong sense of accountability;
- Able to handle confidential information with professionalism and discretion;
- Willing to learn and adapt to the Firm’s internal systems and workflows, including CoreMatter and NetDocuments.
Preferred Skills and Experience
- Basic knowledge of accounting or bookkeeping principles;
- Prior experience working with accounting schedules, reconciliation files, billing records or backlog data clean-up;
- Familiarity with Power Query, macros and/or VBA for automating repetitive Excel tasks would be highly advantageous;
- Familiarity with CoreMatter, NetDocuments or similar practice management/document management systems would be advantageous;
- Prior experience in a law firm or professional services firm would be an advantage;
- Ability to maintain structured records and follow internal processes accurately;
- Good written and verbal communication skills.
Candidate Profile
The ideal incumbent should be meticulous, responsible, honest and dependable, with a strong sense of ownership over assigned tasks.
As the role involves handling accounts-related records, spreadsheets and confidential firm information, the incumbent must be careful with details, comfortable working with figures, and able to maintain accuracy even when dealing with high-volume or backlog records.
The Firm values applicants who are willing to learn, able to take instructions properly, proactive in clarifying uncertainties, and committed to completing assigned work accurately and professionally.
Training
On-the-job training will be provided to the successful incumbent, including familiarisation with the Firm’s accounts processes, CoreMatter, NetDocuments and relevant administrative workflows.
How to Apply
Interested applicants may submit their updated resume to [email protected] for consideration or via MyCareersFuture.
Only shortlisted applicants will be contacted for an interview.
