The posting
Here is a simple and professional Project Administrator – Roles & Responsibilities suitable for a marine/shipyard/project environment:
Project Administrator – Roles & Responsibilities
- Project Documentation Maintain and update project files, records, drawings, reports, and correspondence. Ensure all project documents are properly filed and easily retrievable. Control document versions and maintain document registers.
- Project Coordination Coordinate with Project Managers, Engineers, Supervisors, subcontractors, and other departments. Arrange project meetings, prepare agendas/minutes, and follow up on action items. Assist with daily project administrative requirements.
- Manpower & Attendance Maintain project manpower records, attendance, leave, and timesheets. Coordinate worker deployment, onboarding, and site access requirements. Assist with work permit, medical, training, and site documentation where required.
- Purchase & Material Coordination Assist with purchase requests, quotations, purchase orders, and delivery tracking. Coordinate with suppliers and follow up on material deliveries. Maintain records of project-related purchases and expenses.
- Project Reporting Prepare daily, weekly, and monthly project reports. Update project progress, manpower, material, and outstanding-item trackers. Assist in preparing presentations and management reports.
- Communication & Correspondence Handle project-related emails, letters, notices, and other correspondence. Maintain proper records of communications with clients, contractors, and suppliers.
- Compliance & Safety Documentation Maintain project HSE, inspection, permit, training, and compliance records. Assist in ensuring required documents are available for audits and inspections. Follow company and project-specific procedures and requirements.
- General Administration Manage office supplies, meeting arrangements, and other project administrative matters. Support the Project Manager and project team with ad-hoc administrative tasks. Maintain confidentiality of project and company information.



