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Open nowPosted today

Project Admin and HR Executive

MyCareersFuture92,057 open roles

Pay
SGD 2,600 – SGD 5,000 a month
Where
Central, Singapore
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Your applicationOpen nowProject Admin and HR ExecutiveMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 1 days.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted today

MyCareersFuture median: 1 days open

The posting

Role summary

Kyoob is hiring a Project Admin & HR Executive to own day-to-day project administration and documentation — including authority submissions, EOIs, tender documentation, fee proposals, and audit readiness — while also supporting general office administration and providing HR coverage when required.

What you’ll do (project administration — main scope)

  • Prepare and coordinate authority submissions, EOIs, tender documents, and fee proposals
  • Manage project correspondence: letters, emails, and key records
  • Liaise with project directors and/or architects on project administration requirements and deadlines
  • Coordinate with clients, consultants, and site staff on project-related matters and project accounts
  • Maintain structured filing and document control (softcopy and hardcopy) to ensure traceability and audit readiness
  • Support ISO 9001 & ISO 14001 audit preparations by coordinating documents, trackers, and internal checks

Office admin & HR coverage (when required)

  • Manage phone calls and emails
  • Schedule meetings and appointments; coordinate calendars and meeting logistics
  • Liaise with vendors (including printers) and support procurement/coordination tasks
  • Support HR operations for project site staff, including:timesheets and payroll supportleave, leave compensation, and benefits coordination
  • Support ad-hoc assignments and office improvements as needed

Requirements

  • Minimum O Level / Diploma / Degree in Accounting, Human Resource Management, or equivalent
  • At least 2 years’ experience in project administration and/or administrative operations (architecture/construction industry experience is preferred)
  • Comfortable working with deadlines, submissions, and multiple stakeholders
  • Strong organisation and follow-through; reliable document control habits
  • Proficient in spoken and written English
  • Proficient in Microsoft Office (Excel/Word/PowerPoint)
  • Strong communication and interpersonal skills
  • High integrity, responsibility, and a collaborative working style

About Kyoob

Kyoob is a Singapore-based architectural design practice delivering projects in Singapore. We work collaboratively across project teams, with a strong emphasis on clear documentation, reliable systems, and thoughtful coordination.

Why Kyoob

  • Team-first culture: supportive colleagues and cross-office collaboration
  • Meaningful work: exposure to real project delivery, submissions, and client-facing coordination
  • Systems and standards: a role that values clarity, documentation, and continuous improvement
  • Growth opportunities: learn across project operations, admin, and HR support
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