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Open nowPosted 2 days ago

Realtor Business Personal Assistant

MyCareersFuture89,443 open roles

Pay
SGD 2,000 – SGD 2,300 a month
Where
Singapore
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Your applicationOpen nowRealtor Business Personal AssistantMyCareersFuture · Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

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The clock on this job

Early applications get read.

9.0% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 7 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.9%3 days
  3. 9.0%7 days
  4. 15.5%14 days
  5. 34.1%30 days
This job: posted 2 days ago

MyCareersFuture median: 7 days open

The posting

We are looking for a proactive, organised and resourceful Personal Assistant to support the Founder in managing and growing a real estate business.

This role goes beyond traditional administrative duties. You will work closely with the Founder to coordinate daily business activities, manage client communications, monitor follow-ups, support property transactions, and ensure that important tasks and business initiatives are executed efficiently.

The ideal candidate is detail-oriented, comfortable working in a fast-paced environment, and able to take ownership of tasks with minimal supervision. You should be willing to learn about the real estate industry and use technology, CRM systems and AI tools to improve productivity and streamline business operations.

Key Responsibilities

1. Executive & Administrative Support

  • Manage the Founder's calendar, appointments, meetings and daily schedule.
  • Coordinate meetings with clients, business partners, property agents, banks and other stakeholders.
  • Prepare meeting agendas, take minutes and track action items to ensure timely completion.
  • Organise documents, maintain digital records and manage administrative tasks.

2. Client & Business Follow-Up

  • Maintain and update the company's CRM and client database.
  • Track enquiries, appointments, leads and outstanding follow-up tasks.
  • Coordinate client communications through WhatsApp, email and telephone.
  • Ensure that clients receive timely updates and that no important enquiries or follow-ups are overlooked.
  • Schedule property consultations, viewings and follow-up appointments.
  • Assist in maintaining long-term client relationships through systematic follow-up processes.

3. Real Estate Transaction Coordination

  • Assist in coordinating property buying, selling and leasing transactions.
  • Organise property listings, viewing schedules, transaction documents and relevant deadlines.
  • Liaise with clients, property agents, lawyers, banks and other parties to facilitate smooth transaction progress.
  • Maintain transaction trackers and alert the Founder to upcoming deadlines or outstanding requirements.
  • Assist with compiling property information, market research and comparative property data.

Preferred Attributes

  • Experience in real estate, property management, mortgage operations, financial services or sales administration.
  • Familiarity with Singapore property transactions and common property-related terminology.
  • Experience managing CRM databases, lead pipelines and customer follow-up processes.
  • Experience coordinating social media content or digital marketing campaigns.
  • Comfortable working in a small business environment where responsibilities may evolve as the business grows.
  • A proactive mindset, with the ability to anticipate the Founder's needs rather than simply wait for instructions.

What We Offer

  • Direct exposure to the operations and growth of a real estate business.
  • Opportunities to learn about property transactions, mortgage advisory, marketing and business management.
  • The opportunity to take ownership of operational processes and contribute ideas for improvement.
  • A technology-driven working environment that embraces CRM, AI and automation.
  • Opportunities for professional development as the business expands.

What Success Looks Like

The successful candidate will help the Founder operate more efficiently by ensuring that:

  • Appointments, meetings and deadlines are well organised.
  • Client enquiries and follow-ups are tracked systematically.
  • Property transactions progress with fewer administrative delays.
  • Marketing activities and business projects are executed on schedule.
  • Business information is organised and readily accessible.
  • The Founder can spend more time on clients, negotiations, revenue generation and business development.
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