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Open nowPosted 3 days ago

Receptionist/ Office Admin

MyCareersFuture91,045 open roles

Pay
SGD 1,800 – SGD 2,200 a month
Where
Central, Singapore
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Your applicationOpen nowReceptionist/ Office AdminMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 1 days.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 3 days ago

MyCareersFuture median: 1 days open

The posting

Company Overview

Carbon Shipping is a Singapore-based commercial and technical manager of oil tankers operating worldwide.

Job Summary

You will be the first point of contact for visitors and callers, ensuring a professional and welcoming reception while supporting office administration and senior management to keep daily operations running smoothly.

Responsibilities

  • Manage incoming calls and email enquiries by taking messages and directing them to the appropriate personnel to ensure timely responses.
  • Welcome visitors, notify their hosts promptly, and provide professional assistance throughout their visit to create a positive first impression.
  • Receive, sort, and distribute incoming mail and arrange local and international courier services to maintain efficient communication flow.
  • Maintain a tidy, welcoming, and professional reception area to uphold company image.
  • Coordinate boardroom and meeting room bookings, arrange refreshments, and attend to visitors during meetings to support smooth event execution.
  • Manage office supplies, pantry items, stationery, business cards, letterheads, and envelopes to ensure availability and orderliness.
  • Coordinate office maintenance services including cleaning, plants, security systems, water dispensers, coffee machines, electrical services, and other facilities-related needs to maintain a functional workspace.
  • Liaise with building management, contractors, and suppliers on repairs, maintenance, access arrangements, office works, and VIP visits to ensure timely resolution of issues.
  • Administer office access cards for employees, auditors, and visitors while maintaining accurate issuance records to ensure security compliance.
  • Raise and monitor purchase requisitions and purchase orders for office supplies, services, and repairs, and follow up with vendors on delivery and invoices to maintain procurement efficiency.
  • Assist Senior Management with travel arrangements including flights, hotel bookings, and ground transport to facilitate smooth business travel.
  • Provide administrative support for employee activities and office events such as festive celebrations and team activities to enhance workplace culture.
  • Coordinate daily tasks with office support personnel and external service providers to ensure operational efficiency.
  • Perform other reasonable administrative duties and projects as assigned to support overall office functions.

Required competencies and certifications

  • GCE O-Level, Nitec, diploma, or an equivalent qualification.
  • At least four years of relevant experience in reception, office administration, or facilities coordination.
  • Working knowledge of Microsoft Office applications, particularly Word, Excel, and Outlook.
  • Excellent spoken and good written English to communicate clearly and confidently with visitors at all levels.
  • Well-presented with a warm, confident, and professional manner to create a positive first impression.

Preferred competencies and qualifications

  • Experience in a multinational or corporate environment.
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