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Open nowPosted 3 days ago

Receptionist with Administrative Support

MyCareersFuture89,443 open roles

Pay
SGD 2,000 – SGD 2,800 a month
Where
Singapore
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Your applicationOpen nowReceptionist with Administrative SupportMyCareersFuture · Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

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The clock on this job

Early applications get read.

9.0% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 7 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.9%3 days
  3. 9.0%7 days
  4. 15.5%14 days
  5. 34.1%30 days
This job: posted 3 days ago

MyCareersFuture median: 7 days open

The posting

🕒 Working Hours & Schedule

This full-time position features structured operational hours aligned with the school framework (all shifts include a 1-hour lunch break):

  • Mondays, Tuesdays & Thursdays: 7:30 AM – 5:30 PM
  • Wednesdays: 7:30 AM – 3:35 PM
  • Fridays: 7:30 AM – 3:45 PM
  • Rest Days: Off on Saturdays, Sundays, and all gazetted public holidays.

📋 Core Responsibilities

You will manage the frontline customer service desk and provide comprehensive day-to-day administrative support within a dynamic primary school environment.

1. Frontline Reception & Student Attendance Management

  • Customer Care: Handle high-volume phone calls, greet walk-in visitors, take detailed messages, and resolve queries from parents, vendors, and staff.
  • Attendance Tracking: Perform morning calls to check on pupil absentees with parents, and log daily latecomer or early dismissal records using an iPad system.
  • Student Support: Help students who require ad-hoc assistance, such as conveying event messages, managing phone logs, or handling lost-and-found belongings.

2. First Aid & Welfare Assistance

  • Medical Aid: Provide immediate, first-level medical relief for walk-in sick or injured students (e.g., issuing fever patches and cold packs), and escalate severe cases immediately.
  • Welfare Care: Provide compassionate support to children when they soil their clothes or vomit, issue clean replacement uniforms, assist with basic sewing adjustments (buttons/zips), and arrange snacks.
  • Incident Logging: Document student incidents digitially via an iPad using FormSG platforms.

3. General Office Administration

  • Mail & Documents: Track incoming mail using Excel spreadsheets, process outgoing mail pieces, and maintain current physical documents inside the forms cabinet.
  • Logistics Coordination: Receive deliveries of office supplies or hardware, contact the teacher-in-charge, and route paperwork to the Goods Acceptance Officer for sign-offs.
  • Office Operations: Count, sort, and distribute brochures or leaflets, print materials from shared network drives, and execute secure document shredding.

🎯 Job Requirements

  • Experience: At least 3 years of relevant experience handling reception and administrative workflows inside a school environment.
  • Technical Literacy: Practical working proficiency in Microsoft Office applications (Word, Excel, and PowerPoint) alongside standard digital tool usage.
  • Core Competencies: Strong team player showing high initiative, excellent interpersonal skills, and a resilient mindset suited for a fast-paced primary school setting.
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