The posting
Job Profile:
Administrative Operations Manager 5
Job Family:
Administrative Operations
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and eleven (11) years of experience appropriate to the area of assignment/field including seven (7) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary: Leads and oversees all business and administrative matters including budget, operations, and programs and personnel administration for all departments. Provides financial analysis and strategic planning as well as oversees the budgetary controls.
Job Description:
Under administrative guidance, plans, directs, and manages all operational and financial aspects for Watts College providing leadership and strategic vision consistent with the mission of the University and ensure operational effectiveness and efficiency through consistent application of necessary operational controls, procedures, and personnel to achieve operational objectives and organizational growth. Reports directly to the Dean and supervises leads in Budget and Finance, Human Resources, Research Advancement Post-Award, Information Technology, Space and Facilities.
Position Salary Range:
- $168,900-$210,000 per year; Commensurate on Experience
Essential Duties:
- Provides daily operational direction and guidance that is aligned, supportive and reinforces the overall mission and values of the University and the college or Institute through implementation of critical leadership and management strategies.
- Works collaboratively with other members of the Executive Management Team regarding all operational aspects to ensure successful execution of strategic goals and objectives.
- Leads development, communication and implementation of effective growth strategies as well as applicable processes to ensure achievement.
- Works collaboratively with other members of the Executive Management Team to develop, implement and assess plans for operational infrastructure, systems, and processes.
- Provides advice to senior leadership on financial and operational performance; recommends strategies to address issues, increase efficiency/effectiveness, and improve overall operations.
- Plans, directs, coordinates, and reviews annual budget process; identifies and implements methods that result in achievement and/or surpassing fiscal goals.
- Prepares and submits to senior leadership annual operational, financial, and regulatory reports of the college’s activities, achievements, and accomplishments.
- Ensure equity in budgetary and personnel decision-making.
- Develops, implements and reviews standard operating procedures, policies, internal controls, and accounting standards to ensure optimum utilization of resources and full compliance with all local, state and federal statutes, codes and regulations.
- Designs and implements benchmarking metrics for performance versus other colleges/institutions to determine deficits and makes recommendations for improvement.
- Develops and implements methods to ensure smooth and cooperative relationships between the college and other ASUareas, and external constituencies.
- Collaborates with senior leadership, implements appropriate Human Resources management methods and strategies to promote a culture of high performance, accountability, and continuous improvement; works consultatively with the ASU Office of Human Resources and OKED HR, as needed.
- Oversee Information Technology (IT), ensure compliance with security and training requirements, and support effective IT practices.
- Oversee space allocations, remodels and renovations, furniture acquisition, moves, signage and building access Serve as college liaison to ASU operations infrastructure units including Budget, Financial Services, Travel, Purchasing, Auditing, Risk Management, Environmental Health and Safety, Facilities, Space Management, Architect’s Office, UTO and counterpart units in the Provost’s Office, ASU Human Resources and Research Operations.
Desired Qualifications:
Ten years prior senior management role including organizational fiscal accountability with a proven track record of exceeding goals, evidence of strong/solid decision making and successful facilitation of progressive structural and functional change/development in a growing organization.
- Master's Degree preferred
- Knowledge of management and supervisory principles and practices.
- Knowledge of budget management methods and techniques.
- Knowledge of strategic planning principles and practices.
- Knowledge of principles, concepts, and practices of Human Resources and Organizational Management.
- Knowledge of accounting and budgeting practices and principles, including government accounting principles for college and university external financial reporting.
- Skill in working with a complex university community as well as multiple external constituencies.
- Skill in problem solving and decision-making.
- Skill in planning, analyzing and coordinating activities and establishing priorities.
- Skill in effectively managing, mentoring, leading, supervising and evaluating assigned staff.
- Skill in developing and executing forecast and tracking models that integrate disparate statistical and financial information.
- Skill in analysis and evaluation of strategic plans, econometric forecasts and of the factors/items therein; skill in evaluation of a variety of fiscal policy, economic, or political factors affecting strategic planning needs, problems, and plans.
- Ability to think strategically, anticipating future consequences and trends and incorporating them into the organizational plan.
- Ability to effectively build organization and staff capacity, developing a superlative workforce and processes required to ensure the organization runs smoothly.
- Ability to act and react as necessary, even if limited information is available; not afraid to take charge of a situation; can overcome resistance to leadership and take unpopular stands when necessary.
- Thorough understanding of finance, systems, and HR; broad experience with the full range of business functions and systems, including strategic development and planning, budgeting, business analysis, finance, information systems, human resources and marketing.
- Exceptional interpersonal skills; outstanding oral, written and presentation skills and the ability to interface effectively especially with Center directors, but also with all levels within BDI and with external constituencies.
- Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
- Ability to lead by example in communicating, participating and encouraging support of the institution’s sustainability programs.
Working Environment:
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.
Department Statement:
The Watts College of Public Service and Community Solutions embraces students and faculty dedicated to rigorous education and research in the service of social and economic change. Areas of expertise include: improving the quality of life for individuals and families from all backgrounds; innovative approaches to public management; and nonprofit leadership and organizational effectiveness. We partner with those intent on addressing critical social issues and are confident that Phoenix and the State of Arizona can be exemplars for the future.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Downtown Phoenix
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
