The posting
POSITION TITLE: ASSISTANT / JUNIOR PROJECT MANAGER
PRIMARY OBJECTIVES
Provide support and assistance for a variety of professional project management services to new
and existing clients.
Work with senior staff on deliverables required within our commission.
Provide professional communications and support with customers, suppliers and colleagues
Undertake works and duties in a timely and accurate manner
Develop skills and experience through exposure and training
KEY RESPONSIBILITIES
o Vision Embrace Momentum to building lasting, positive impact.
o Embracing Core Values - We Believe in Entrepreneurial Spirit, Hindsight, Insight, but most
importantly Foresight; Accuracy Builds Credibility; Collective Collaboration; Less is More; Embracing
Momentum
o Client Satisfaction and Commitment Play a role in preparing deliverables. Managing time to
ensure the delivery of projects timeframes. Ensure commitment to the role to deliver the deliverables
for our clients
o Client Communications - Maintain ongoing client communications and respond to questions in a
timely and professional manner
o Professional Development undertake professional development and training to maintain industry
knowledge and professional accreditations. Work with peers to gain experience and knowledge.
Learn from mistakes to ensure they do not reoccur.
o Ongoing Project Management duties - Assist the Project Manager on commissions to ensure
deliverables are provided.
o Maintaining Records - maintaining the integrity of the team records management system to ensure
a timely record of accurate information, filing is up to date, accurate, databases are maintained for
ease of access, retrieval and reporting
o Team work - actively participate as a member of a team to move the team toward the completion of
goals.
o Customer service - ability to develop and maintain positive relationships and ensure the delivery of
a consistent, correct and high-quality outputs.
o Initiating Action - ability to be proactive and take prompt action to accomplish objectives and
achieve goals
o Caring - about what you are doing and why you are doing it so that you have fulfilment.
o Time Management work to the hours of the office and additional hours as required to fulfil the
requirements of the work load. Manage time to ensure all deliverables are on time and the
requirements of senior staff and / or our clients.
JOB RESPONSIBILITIES
General Office Tasks
o Answer phone (in absence of Project support)
Fee Proposals
o Receive Request fee Proposal
o Draft Sub-Consultant fee requests
o Send Sub-Consultant requests
o Evaluate Consultants Responses
o Capture Consultant Fees in Cost Reports
General
o Maintain ongoing client communication and resolve issues expeditiously;
o Reading and understanding drawings, including construction industry terminology
o Ability to use appropriate software and technology e.g. Dynamics BC, MS Excel and MS Office
o Ability to use appropriate software and technology- MS Project
o Maintain office in a clean and tidy condition, including filling, running and emptying the dishwasher,
emptying the shredder and keeping the office and your desk clean / tidy.
Project Management
o Set and maintain milestones
o Update dynamics with dates, milestones and reporting
o Assist in establishing a clients requirements and undertaking return briefing
o Attend design team meetings;
o Assist in Preparing scopes of works ready for tender
o Prepare and download Eplan drawings, BEMIR reports
o Assist in preparing tender documents, contracts and terms of tendering / contracting (to be reviewed
by senior staff)
o Create Tender Analysis Templates, Cost Report and Draft LOA
o Assist in preparing tender evaluations, reports and letters
o Assist in resolving contractual claims and disputes
o Assist in providing client and contractor directions and information relating to projects
o Assist in providing solutions, value management services
o Assist in preparing work breakdown structures and programmes (to be reviewed by senior staff)
o Assist in completing valuations of work complete on site, undertake site visits
o Assist in preparation of cash flows (to be reviewed by senior staff)
o Assist in amending / updating Cost Reports;
o Complete AMU
o Complete Componentization Reports
COMPETENCIES
o Degree Qualified tertiary degree / diploma
o Commercial Experience - Minimum of 1 year commercial experience
o Professional membership AIPM registration
o Communication skills: clearly convey information
o Customer service: ability to ensure the delivery of a consistent, efficient and high-quality service.
o Interpersonal skills: ability to build and sustain relationships, develop collaborative working
relationships.
o Managing work: effectively manage ones time and resources to ensure that work is completed
efficiently and to quality standard.
Descriptions/Assistant-Junior Project Manager - Position Description
o Quality orientation: ensure that consideration is given to quality outcomes in the performance of all
tasks.
o Team work: actively participate as a member of a team to move the team toward the completion of
goals.
o Initiating Action: ability to be proactive and take prompt action to accomplish objectives and
achieve goals
o Safety orientation: ability to understand and apply safety management principles
KNOWLEDGE, SKILLS AND EXPERIENCE
o Proficient knowledge and experience with Microsoft Office applications, particularly excel.
o Ability to work with support from others
