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Open nowPosted 11 days ago

Central office Receptionist/Finance Assistant

Newburyport Public Schools

Where
Newburyport, Massachusetts
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Your applicationOpen nowCentral office Receptionist/Finance AssistantNewburyport Public Schools · Newburyport, Massachusetts

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
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  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: posted 11 days ago

The posting

Summary: Serves as the first point of contact for families, staff, and visitors while providing receptionist, administrative, and clerical support to the district's Central Office and Finance Department.

Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Central Office -Greet visitors, answer phones, and direct inquiries to appropriate staff. -Coordinate Central Office mailings and interoffice correspondence. -Maintain copier, postage meter, and district vehicle schedule/key distribution. -Process Central Office maintenance requests. -Coordinate purchasing and office supplies. -Process student work permits. -Manage annual bus pass registration, payments, and records. -Serve as the primary contact for family transportation inquiries and concerns, coordinating with the bus company as needed.

Finance -Open and code invoices for payment. -Research invoice histories and payment records. -Research and review vendor statement discrepancies. -Scan and organize invoices. -Prepare invoices and checks for mailing. -Maintain invoices, purchase orders, W-9 forms, and related records. -Set up new vendors and maintain vendor records in Munis. -Provide support to the Accounts Payable Clerk as needed.

Benefits: -15 Paid Holidays -Sick Time, Personal Days, Bereavement -4 Weeks Vacation after first year -Longevity after five years -Health, Dental and Vision Insurance -Municipal Retirement -403(b) -Flexible Spending Account -Prescription Reimbursement Plan

Salary: Per AFSCME Contract (35 hour work week)

Equal Opportunity Employer Newburyport Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. Qualifications: 3-5 years accounting/clerical experience in a municipal environment MUNIS (Preferred), Microsoft Office (Preferred) Strong interpersonal and communication skills Ability to multi task in a fast paced environment

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