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Open nowPosted today

Team Assistant (m/f/d)

Newmark186 open roles

Where
Germany
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Your applicationOpen nowTeam Assistant (m/f/d)Newmark · Germany

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Newmark's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.9% of postings close within 7 days. Measured by our own scanner across the market. Newmark postings stay open a median of 20 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.9%7 days
  4. 22.4%14 days
  5. 38.1%30 days
  6. 59.0%60 days
This job: posted today

Newmark median: 20 days open

The posting

Job Description

Your Responsibilities

  • Manage appointments, meetings, and business travel arrangements while maintaining an excellent overview of priorities and schedules
  • Communicate professionally and courteously with clients, property owners, and business partners via telephone and email
  • Maintain and update data in our internal systems and ensure accurate, structured filing and record management
  • Support the efficient organization and administration of daily office operations
  • Attend meetings, prepare minutes, and ensure that key action points and information are properly documented and followed up
  • Act as a central point of contact between internal teams and external stakeholders
  • Support the invoicing process by reviewing incoming and outgoing invoices and ensuring their correct processing and approval workflow
  • Provide reliable day-to-day administrative support to the team and take on additional administrative tasks as required
  • Coordinate and oversee the daily running of the office, ensuring a well-organized, welcoming, and efficient working environment
  • Manage office supplies, equipment, and furnishings, including ordering, inventory control, and cooperation with suppliers
  • Serve as the main point of contact for building management, facility services, and external service providers (e.g. cleaning, maintenance, IT, catering)
  • Monitor service contracts and service providers, and support the timely renewal or adjustment of contracts
  • Organize and prepare meeting rooms, client appointments, and internal events, including catering and logistics
  • Handle incoming and outgoing mail, deliveries, and courier services
  • Coordinate with the IT department on workplace equipment, access rights, and onboarding/offboarding of employees (e.g. workstations, keys, access cards)
  • Support the planning and implementation of office moves, space changes, and workplace improvements

Your Profile

  • Previous experience in an assistant, administrative, or office management role is advantageous
  • Excellent knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint and AI (claude, ChatGPT etc.)
  • A friendly, team-oriented personality with a structured, reliable, and proactive working style
  • Strong written and spoken German language skills; good English skills are required

What We Offer

  • A supportive and collaborative team environment
  • A varied role with a high degree of responsibility and ownership
  • Opportunities to contribute your ideas, develop your skills, and grow professionally
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    The review screen in CV Rocket: how each CV was read, round by round.

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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