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Open nowFirst seen 3 days ago

Executive Assistant

Novate Legal Search94 open roles

Where
Los Angeles, California, United States
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Your applicationOpen nowExecutive AssistantNovate Legal Search · Los Angeles, California, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Novate Legal Search's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 3 days ago

The posting

Executive Assistant for busy Law Firm:

RESPONSIBILITIES

  • Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with correct grammar
  • Draft correspondence
  • Coordinate agreement approvals and execution
  • Track transaction negotiations and documents
  • File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol
  • Handle word processing, employing correct grammar, spelling, and formatting
  • Create & update spreadsheets
  • Schedule calls, videoconferences, and meetings
  • Process new client/matter requests
  • Maintain contact lists and calendars
  • Enter billable time in billing program and prepare expense reports
  • Screen, direct, and prioritize incoming calls as well as multiple assignments.

CHARACTERISTICS FOR SUCCESS

  • Must be well organized, highly efficient and pay close attention to the details
  • Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
  • Resourceful and creative problem solver
  • Excels when multi taking, meeting deadlines in fast paced environments
  • Experience working with contracts in an entertainment environment (studio, agency, business affairs, record label or music management mandatory)
  • High level of integrity, discretion and handling confidential information
  • Professional with a collegial manner; able to interface with clients and other professionals
  • 3 years+ experience required working as a productive Legal Assistant
  • Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
  • Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
  • Able to communicate with clients who are primarily Latin artists
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  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Novate Legal Search's form

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  4. Every reply, sorted

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  5. Reply with AI

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

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The numbers game

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