The posting
Job Description
Accounts Receivable Specialist - Billing is responsible for managing day-to-day accounts receivable activities, including but not limited to customer invoicing, collections, cash application, account reconciliations, dispute resolution, and financial reporting. The role partners closely with Project Managers, Finance, Business Development, Operations, and external customers to ensure accurate billing, timely collections, and effective management of receivables.
The position plays a key role in maintaining healthy cash flow, improving collection performance, supporting audit requirements, and driving continuous process improvements across the Accounts Receivable function.
Key Responsibilities
1. Customer Billing & Invoicing
- Prepare and issue invoices accurately and within agreed timelines.
- Validate supporting documentation before invoice generation.
- Review billing events and customer contracts to ensure invoice accuracy.
- Coordinate with internal stakeholders to resolve invoice-related discrepancies.
- Maintain invoice records and documentation in accordance with company policies.
- Support milestone, pass-through, investigator float, and service invoice processing.
2. Accounts Receivable Management
- Monitor customer accounts and outstanding receivable balances.
- Follow up with customers regarding overdue invoices.
- Manage collection activities through emails, calls, and meetings.
- Investigate and resolve payment delays and disputes.
- Escalate collection risks to management as required.
- Support achievement of AR aging and DSO targets.
3. Cash Application & Reconciliations
- Apply customer receipts accurately within established timelines.
- Perform account reconciliations and resolve unreconciled balances.
- Review unapplied cash and unidentified receipts.
- Investigate short payments, deductions, and disputed balances.
- Ensure AR ledgers are accurate and up to date.
4. Customer Service & Stakeholder Management
- Act as a primary contact for customer billing and payment inquiries.
- Build strong relationships with internal and external stakeholders.
- Collaborate with Project Managers and operational teams to resolve billing issues.
- Ensure professional and timely communication with customers globally.
5. Reporting & Analysis
- Prepare weekly and monthly AR reports.
- Generate aging reports and collection dashboards.
- Analyze collection trends and overdue balances.
- Provide management with collection forecasts and risk assessments.
- Support month-end and year-end financial reporting activities.
6. Process Improvement
- Identify opportunities to improve efficiency within AR operations.
- Participate in automation and system enhancement initiatives.
- Assist with implementation of standardized global AR processes.
- Support continuous improvement and best practice initiatives.
7. Audit & Compliance
- Ensure compliance with company policies and financial controls.
- Maintain complete audit trails and supporting documentation.
- Support internal and external audit activities.
- Protect sensitive financial and customer information.
Qualifications
Educational Requirements
- Master’s degree in commerce, Finance, Accounting, or related field.
- CA Inter, CMA, ACCA, CPA, or similar qualification would be advantageous.
Experience Requirements
- 3 to 5 years of experience in Accounts Receivable, Billing, Collections, or Finance Operations.
- Experience working within a multinational organization preferred.
- Exposure to project-based billing environments is desirable.
- Experience supporting international customers across APAC, Europe, or North America preferred.
Technical Skills
Accounting & Finance
- Accounts Receivable Management
- Customer Billing
- Collections Management
- Cash Application
- Account Reconciliations
- Credit Control
- Financial Reporting
Systems Knowledge
- FinancialForce
- Oracle
- NetSuite
- Microsoft Dynamics
- Other ERP platforms
Advanced Excel Skills
- Pivot Tables
- XLOOKUP / VLOOKUP
- SUMIFS
- INDEX MATCH
- Conditional Formatting
- Data Validation
- Dashboard Reporting
- Aging Analysis
Behavioral Competencies
Communication Skills
- Strong verbal and written communication.
- Ability to communicate effectively with global stakeholders.
Analytical Thinking
- Strong problem-solving capabilities.
- Ability to identify root causes and recommend solutions.
Customer Focus
- Commitment to delivering excellent customer service.
- Ability to manage customer expectations professionally.
Attention to Detail
- High level of accuracy in financial transactions.
- Strong organizational and follow-up skills.
Teamwork
- Ability to collaborate effectively in cross-functional teams.
- Positive and proactive approach to work.
Adaptability
- Comfortable working in a fast-paced, dynamic environment.
- Flexible to support global business operations.
Key Performance Indicators (KPIs)
- Invoice Accuracy Rate
- Collection Effectiveness Index
- Days Sales Outstanding (DSO)
- Overdue Receivables Percentage
- Cash Application Accuracy
- Customer Query Resolution Time
- Month-End Close Timeliness
- Process Improvement Contributions
- Stakeholder Satisfaction Ratings
Preferred Experience
Candidates with experience in the following areas will be highly regarded:
- Clinical Research / CRO Industry
- Project-Based Billing
- Pass-Through Cost Billing
- Investigator Float Management
- Multi-Currency Transactions
- Global Collections
- Credit Review & Risk Assessment
- Finance Transformation Projects
- ERP Implementation or Automation Initiatives
Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only one of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs. We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities. We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to talking to you about working at Novotech.
Responsibilities
Responsibilities
- 1. Customer Billing & Invoicing
- Prepare and issue invoices accurately and within agreed timelines.
- Validate supporting documentation before invoice generation.
- Review billing events and customer contracts to ensure invoice accuracy.
- Coordinate with internal stakeholders to resolve invoice-related discrepancies.
- Maintain invoice records and documentation in accordance with company policies.
- Support milestone, pass-through, investigator float, and service invoice processing.
- 2. Accounts Receivable Management
- Monitor customer accounts and outstanding receivable balances.
- Follow up with customers regarding overdue invoices.
- Manage collection activities through emails, calls, and meetings.
- Investigate and resolve payment delays and disputes.
- Escalate collection risks to management as required.
- Support achievement of AR aging and DSO targets.
- 3. Cash Application & Reconciliations
- Apply customer receipts accurately within established timelines.
- Perform account reconciliations and resolve unreconciled balances.
- Review unapplied cash and unidentified receipts.
- Investigate short payments, deductions, and disputed balances.
- Ensure AR ledgers are accurate and up to date.
- 4. Customer Service & Stakeholder Management
- Act as a primary contact for customer billing and payment inquiries.
- Build strong relationships with internal and external stakeholders.
- Collaborate with Project Managers and operational teams to resolve billing issues.
- Ensure professional and timely communication with customers globally.
- 5. Reporting & Analysis
- Prepare weekly and monthly AR reports.
- Generate aging reports and collection dashboards.
- Analyze collection trends and overdue balances.
- Provide management with collection forecasts and risk assessments.
- Support month-end and year-end financial reporting activities.
- 6. Process Improvement
- Identify opportunities to improve efficiency within AR operations.
- Participate in automation and system enhancement initiatives.
- Assist with implementation of standardized global AR processes.
- Support continuous improvement and best practice initiatives.
- 7. Audit & Compliance
- Ensure compliance with company policies and financial controls.
- Maintain complete audit trails and supporting documentation.
- Support internal and external audit activities.
- Protect sensitive financial and customer information.
Qualifications
Minimum Qualifications & Experience
- Educational Requirements
- Master’s degree in commerce, Finance, Accounting, or related field.
- CA Inter, CMA, ACCA, CPA, or similar qualification would be advantageous.
- Experience Requirements
- 3 to 5 years of experience in Accounts Receivable, Billing, Collections, or Finance Operations.
- Experience working within a multinational organization preferred.
- Exposure to project-based billing environments is desirable.
- Experience supporting international customers across APAC, Europe, or North America preferred.
About Us
Novotech is a global full-service clinical Contract Research Organization (CRO).
At Novotech, ambition meets opportunity. As a globally recognized leader in clinical research and scientific advisory services, we are proud to combine our position at the forefront of the industry with an award-winning workplace culture that values ambition, innovation, and growth. Named Employer of Choice, Great Place to Work and Employer of Choice for Gender Equality (EOCGE), we are committed to fostering an environment that reflects the life-changing work we do.
Since 1997, we have expanded our global footprint, now with 30+ offices across Asia-Pacific, the United States, and Europe. This growing network unites professionals from diverse backgrounds and disciplines to advance therapies that improve patient outcomes worldwide.
At Novotech, our employees are at the heart of our success. By offering trust, flexibility, and autonomy through programs like NovoLife, our flexible benefits framework, we empower team members to create an effective work-life balance that delivers professional satisfaction and maximum results for clients.
With access to mentorship opportunities, professional development programs, and a dynamic community, Novotech offers a platform for driven individuals to achieve personal growth while shaping the future of healthcare. Join us to be a part of a team that values your contributions and supports your ambition to make a global impact.
At Novotech we have advanced therapeutic and regulatory expertise, the ability to execute across markets and a client-centric service model, so that our clients get a trusted, long-term partner and an accelerated path to bring their life-changing advances to market. This gives our employees the opportunity to develop their careers by joining a diverse and supportive global organization with a collaborative culture, whilst working with clients on the cutting-edge of life sciences.
At Novotech you will work alongside empowered teams with a shared commitment to success.
- Strategic vs transactional mindset.
- Ability to gain insights and make proactive decisions quickly.
- Culture that fosters partnership and collaboration, where every voice is heard and valued.
- Ongoing support from senior stakeholders and leadership team.
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