Assistant Coordinator, Board Operations

The posting

Thank you for your interest in employment with Nevada System of Higher Education (NSHE), System Administration and System Computing Services. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.
• Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at (775) 784-4901.

Job Description

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Assistant Coordinator, Board Operations. This is a renewable, full-time, non-tenured, administrative position that reports to the Chief of Staff to the Board of Regents. The position is located in Las Vegas, Nevada.

The Board of Regents is comprised of 13 members elected from districts across Nevada to govern the state’s public higher education system. The NSHE includes two R1 research universities, one state university, four comprehensive community colleges, and one environmental research institute, collectively serving more than 105,000 students and employing approximately 15,000 faculty and staff statewide.

The Assistant Coordinator, Board Operations provides comprehensive administrative support to the Board of Regents, Chief of Staff to the Board, and Manager of Board Operations in carrying out the diverse functions and activities of the Office of the Board of Regents. Responsibilities include coordinating Regent, executive, and staff travel and attendance at various events, meetings, and conferences; preparing correspondence and other documents and materials; creating, maintaining, and disseminating departmental lists and calendars; scheduling and coordinating meetings; maintaining subscriptions and memberships; ordering academic regalia; assisting Regents at commencement ceremonies and other special events; coordinating the annual Regents’ Awards; processing expense reimbursements and tracking hosting expenditures; ordering office supplies and stationery; assisting with the preparation and execution of Board meetings; and performing a variety of administrative tasks, including copying, filing, mailing, shipping, and framing; and performing other administrative support duties as assigned.

SALARY/GRADE

The Assistant Coordinator, Board Operations position offers a competitive compensation package commensurate with the candidate’s education, experience, and certification/training. In addition to base salary*, employees enjoy a comprehensive benefits package that includes:

· Comprehensive Health Insurance: includes health, dental, vision, and life insurance. Additionally, an employer paid long term disability plan is included.

· Outstanding Retirement Plan: professional employees are required to participate in the 401(a) Retirement Plan Alternative (RPA). Employee contributions of 19.25% are matched 100% by the employer and employees experience an immediate vesting in the plan. Employees who currently or previously participated in Public Employees Retirement System (PERS) of Nevada may be eligible to continue in the PERS plan.

· Paid Leave: generous annual leave (accrual of 2 days per month), sick leave (granted 30 days at time of hire), 12 paid holidays, and paid family leave.

· Education Benefit: employees and their qualified dependents may take advantage of a tuition savings benefit. Faculty may take up to six credits per semester at a reduced rate and their dependents may access an unlimited number of credits, if they meet specific criteria.

· Additional Perks: Employee assistance programs and professional development opportunities.

*Pursuant to NSHE Policy: “Initial placement must fall between the minimum salary and Q2/median/mid-range on the applicable salary schedule.” To view the salary range for this position, please visit: Salary Schedules and select NSHE Administrative Salary Schedule, Grade B.

APPROXIMATE STARTING DATE: December 1, 2026

MINIMUM QUALIFICATIONS: The successful candidate must possess one of the following:

• A bachelor’s degree and one (1) year of administrative experience in a professional office environment; or
• An associate degree and two (2) years of administrative experience in a professional office environment; or
• A combination of education and three (3) years of administrative experience in a professional office environment.

KNOWLEDGE, SKILLS, AND ABILITIES: Successful candidates should possess the following knowledge, skills and abilities. It is recommended that applicants for this position address some of the following elements in their resume or cover letter:

• Excellent written, verbal, and interpersonal communication skills, with the ability to communicate effectively and professionally with Regents, senior administrators, System and institutional personnel, stakeholders, and the public.
• Skill in developing, organizing, maintaining, and retrieving accurate records in accordance with established records-management practices and applicable policies.
• Proficiency with Microsoft Office and other business technology applications, online travel-booking platforms, electronic calendaring systems, and internet-based research tools.
• Ability to effectively plan, prioritize, organize, and manage multiple assignments, competing priorities, and time-sensitive deadlines while maintaining a high level of accuracy.
• Ability to understand, interpret, and appropriately apply statutes, policies, procedures, and established practices to assigned responsibilities.
• Ability to produce accurate, thorough, and timely work while maintaining a high level of attention to detail.
• Ability to independently plan, coordinate, and manage complex in-state, out-of-state, and international travel arrangements and itineraries for multiple Regents and department staff including transportation, lodging, schedules, event attendance, and changes to travel plans.
• Ability to compose, proofread, edit, format, and disseminate accurate and professional correspondence, reports, itineraries, meeting materials, calendar invitations, and other official documents.
• Ability to analyze complex situations, identify and define problems, exercise sound judgment, and propose practical and effective solutions.
• Ability to work independently with minimal supervision while also collaborating effectively with colleagues, leadership, Regents, institutional representatives, and external stakeholders.
• Ability to remain composed, professional, responsive, and solution-oriented in high-pressure, sensitive, and time-critical situations.
• Ability to represent the Board of Regents and NSHE with professionalism, discretion, integrity, sound judgment, and respect in all interactions.

RESPONSIBILITIES: The duties of this position will include, but not be limited to, the following areas of responsibility:

• Provide comprehensive administrative support to the Board of Regents and Board Office.
• Coordinate executive travel arrangements and meeting and event attendance.
• Process expense reimbursements and track hosting expenditures in accordance with established policies and procedures.
• Reconcile purchasing card expenditures and ensure appropriate documentation.
• Assist with the coordination and execution of high-profile public meetings and events.
• Coordinate the annual Regents’ Awards process.
• Prepare correspondence, reports, presentations, and other documents and materials.
• Create, maintain, and disseminate departmental lists, calendars, and other organizational resources.
• Schedule and calendar meetings, appointments, and events.
• Maintain subscriptions, memberships, and related records.
• Order, organize, and maintain academic regalia.
• Provide on-site administrative support to Regents at commencement ceremonies and other special events.
• Order and maintain office supplies and stationery.
• Coordinate the purchase and delivery of food and beverages for meetings and events.
• Perform general administrative duties, including copying, filing, mailing, shipping, and framing.

TO APPLY: The application process will be handled through the Workday online search process. Application materials must include a current resume; detailed cover letter; and names, addresses, and telephone numbers of four professional references willing to be contacted. Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience. Applications will be considered incomplete without all requested materials. References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant. The review of materials will begin immediately. For assistance with NSHE’s on-line applicant portal, contact Dymphna Calica La Putt at [email protected].

INTERNAL APPLICANTS: Current employees within the Nevada System of Higher Education MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSHE institutions. Log into Workday and type “Find Jobs” in the search box which will navigate to the internal job posting site. Locate the specific job posting by typing the requisition number (e.g., R0000000) in the search box.

APPLICATION DEADLINE: Applications may be submitted until the position is filled. The review of materials will begin immediately; however, for full consideration applications should be submitted by October 23, 2026.

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

1. Cover letter

2. CV/Resume

3. List of 4 professional references

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

All document(s) must be received on or before the closing date of the job announcements. Schedules are subject to change based on organizational needs.

HR will attempt to verify academic credentials upon receipt of hiring documents.