Senior Research Administrator (NASA Grant Manager)

The posting

Thank you for your interest in employment with Nevada System of Higher Education (NSHE), System Administration and System Computing Services. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.
• Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at (775) 784-4901.

Job Description

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Senior Research Administrator (NASA Grant Management). This is a soft-funded, renewable, full-time, non-tenured, administrative position and reports to the Director, System Sponsored Programs & EPSCoR. The position is located in Las Vegas, Nevada. A hybrid office/remote schedule is possible after training.

The NSHE is comprised of eight institutions: two universities, a state college, four community colleges and a research institute. The public system of higher education in Nevada continues to experience growth with significant challenges and opportunities in serving over 100,000 students and 15,000 employees.

This position supports the Nevada NASA EPSCoR and Space Grant programs and the System Sponsored Programs Office. The major purpose of the position is to provide pre award/post award research administration and programmatic oversight for the Nevada NASA programs that are awarded to NSHE from the National Aeronautics and Space Administration (NASA). The incumbent is responsible for coordination and preparation of proposal budgets; allocation of program funding; preparation of subawards to NSHE institutions; assistance with the reporting and evaluation requirements of the grant; and the performance of other administrative duties as needed. The incumbent also supervises, plans, coordinates and evaluates the work of the NASA Program Coordinator. The position provides support for the NASA EPSCoR & Space Grant Project Director, who has overall oversight for management of the NASA EPSCoR and Space Grant programs.

STARTING SALARY: Grade C (starting salary range approximately $78,000 to $84,000; depending on experience). A benefits package that includes medical, dental, vision, life, and retirement.

APPROXIMATE STARTING DATE: November 15, 2026

MINIMUM QUALIFICATIONS The successful candidate must have an earned Bachelor’s degree from an accredited institution. A minimum of 3 years progressive experience directly applicable to the position is required. Preference will be given to candidates who have experience in non-profit, state, or higher education grants management. Preference given to Certified Research Administrators (CRA). Experience with Workday preferred. US Citizenship required.

KNOWLEDGE, SKILLS, AND ABILITIES: Successful candidates must possess the following knowledge, skills and abilities. It is recommended that applicants for this position address each of the following items in the letter of application:

• Fundamentals of preaward/postaward grant administration

• OMB Uniform Guidance and NSHE rules and regulations

• Higher education, state, or non-profit experience

• Organization and management of multiple projects

RESPONSIBILITIES: The duties of this position will include, but not be limited to, the following areas of responsibility within the System Sponsored Programs and EPSCoR Office:

• administer program budget that is typically over $2 million annually

• oversee all accounting and financial transactions, approve expenditures and maintain fiscal oversight of programs

• prepare subawards and distribute grant funds, process modifications to awards

• review invoices from subawardees to ensure compliance with program requirements as well as state and federal regulations

• prepare independent contractor forms

• track project cost-sharing

• oversee purchasing card and expenditures to a central operating budget

• assist in post award accounting and close out cycles

• ensure compliance to federal regulations, non-regulatory guidelines and Office of Management and Budget requirements (Uniform Guidance)

• work with a team consisting of research faculty, and administrators to provide overall programmatic needs

• develop and prepare grant applications and submit grants through required portals

• oversee and coordinate request for proposals (RFPs) statewide, prepare proposals for review, organize reviewer panels

• compile and submit interim and annual reports while ensuring reporting and evaluation requirements are met

• communicate and work collaboratively with individuals from a broad range of demographic, ethnic, educational, economic and professional backgrounds

• supervise NASA Project Coordinator

• travel statewide and to national meetings

• other duties as assigned

TO APPLY: The application process will be handled through the Workday on-line search process. Application materials must include a current resume, detailed cover letter, and names, addresses and telephone numbers of four professional references willing to be contacted. Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience. Applications will be considered incomplete without all requested materials. References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant. The review of materials will begin immediately. Materials should be addressed to Dymphna Calica La Putt, Human Resources, and are to be submitted via on-line application at https://nshe.nevada.edu/system-administration/departments/human-resources/careers/ For assistance with NSHE’s on-line applicant portal, contact [email protected].

INTERNAL APPLICANTS: Current employees within the Nevada System of Higher Education MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSHE institutions. Once you log into Workday and type “Find Jobs” in the search box which will navigate to the internal job posting site. Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box

APPLICATION DEADLINE: Applications may be submitted until the position is filled. The review of materials will begin immediately, however, for full consideration applications should be submitted by October 12, 2026.

For more information about the Nevada System of Higher Education, please visit our website at www.nevada.edu. The Nevada System of Higher Education hires only United States citizens and aliens lawfully authorized to work in the U.S. The NSHE is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, genetic information, sexual orientation, gender identity or gender expression.

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

1. Cover letter

2. CV/ Resume

3. List of 4 professional references

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

All document(s) must be received on or before the closing date of the job announcements. Schedules are subject to change based on organizational needs.

HR will attempt to verify academic credentials upon receipt of hiring documents.