Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 4 days ago

Executive Administrative Assistant

Office Ally10 open roles

Pay
$65,000 – $85,000 a year
Where
Brentwood, Tennessee
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowExecutive Administrative AssistantOffice Ally · Brentwood, Tennessee

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Office Ally's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market. Office Ally postings stay open a median of 23 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.5%3 days
  3. 8.0%7 days
  4. 14.9%14 days
  5. 34.1%30 days
This job: posted 4 days ago

Office Ally median: 23 days open

The posting

About Us

At Office Ally, we’ve been revolutionizing healthcare administration since our inception. What started as a clearinghouse focused on simplifying insurance claims processing for healthcare providers has grown into a full-suite healthcare technology company. We offer a range of affordable, cloud-based revenue cycle management solutions –from eligibility verification and claims management to revenue recovery and payment processing –that help healthcare organizations of all sizes streamline operations and reduce administrative burdens so they can focus on what matters most: patient care.

In April 2026, Office Ally acquired Jopari Solutions, Inc, a leader in straight-through electronic claims processing for Property & Casualty (P&C), Commercial, and Government healthcare. Jopari brings deep industry expertise and innovative enterprise payment solutions that are transforming how disbursements are handled across the insurance ecosystem. Together, we are expanding our capabilities across the full healthcare transaction lifecycle, connecting claims, payments, and data exchange to deliver a more seamless and efficient experience for providers, payers, and partners.

At the core of our company are four key values that guide our mission and work:

  • Ownership: We take pride in our responsibilities, driving results and taking accountability for the success of our projects.
  • Empowerment: We believe in giving our team the autonomy and support to make decisions that lead to innovative solutions.
  • Innovation: We continuously seek new and better ways to improve healthcare administration, embracing creativity and forward-thinking technology.
  • Transparent Communication: Open, honest communication is at the heart of our collaborations, internally and with our clients, ensuring alignment and trust.

About the Role

We're looking for an Executive Administrative Assistant to join our growing team! The Executive Administrative Assistant provides dedicated support to the CEO and shared support to the broader executive team while overseeing day-to-day operations of the Brentwood office. This role helps the executive office operate smoothly by coordinating complex schedules, travel, meetings, communications, and strategic initiatives. The position also partners with facilities, building management, IT, HR, vendors, and other internal and external stakeholders to maintain an organized, secure, and welcoming office environment. Success requires exceptional organization, sound judgment, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced setting.

This position is expected to be onsite five days per week at our Brentwood, TN office. Limited flexibility for hybrid work may be available when members of the ELT are traveling, but the expectation for this role is regular, full-time onsite work.

What You’ll Do

  • Manage complex calendars, meetings, travel arrangements, and itineraries for the CEO and executive team.
  • Prepare agendas, presentations, board materials, executive reports, and other meeting documentation.
  • Coordinate executive leadership meetings, track decisions and action items, as needed.
  • Facilitate internal and external communications on behalf of the executive office and handle confidential information with discretion.
  • Help plan and coordinate company meetings and events.
  • Support special projects, investor communications, cross-functional initiatives, expense reporting, and occasional financial administration.
  • Serve as the primary onsite contact for the Brentwood office, overseeing daily operations, visitor support, meeting-room setup, deliveries, and office events.
  • Partner with facilities, building management, IT, HR, and vendors on maintenance, repairs, workspace needs, office access, and badge or key records.
  • Order and maintain office, kitchen, and breakroom supplies; manage related spending within budget; and perform other administrative or office-management duties as assigned.

What You’ll Need

  • High school diploma or GED.
  • 3+ years of experience supporting senior executives in a professional environment.
  • Strong project-management, organizational, and prioritization skills, with the ability to manage multiple deadlines.
  • Excellent written and verbal communication skills and the ability to work effectively with executives, employees, clients, and external partners.
  • High proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, email, and scheduling tools.
  • Demonstrated discretion, reliability, sound judgment, and ability to work independently with confidential information.
  • Ability to work onsite in the Brentwood office five days per week; flexibility may be approved based on business and coverage needs.

Nice to Have

  • Experience supporting executives in a fast-paced, high-performance environment.
  • Experience coordinating events, board materials, investor communications, office operations, facilities, or vendors.

Travel Requirements

  • This role requires up to 5% travel, which may include travel to other company locations for executive leadership meetings or strategic sessions as needed.
  • Travel will typically be scheduled in advance and supported by the company.

Pay Transparency

Office Ally is committed to fair and equitable compensation practices in alignment with pay transparency laws. Compensation for this position may vary based on individual skills, experience, and location. In addition to base pay, employees may be eligible for performance-based bonuses and a comprehensive benefits package, including medical, dental, and vision coverage, 401(k) with company match, paid time off, and other benefits. Actual compensation will be determined considering the candidate’s qualifications, relevant experience, and internal equity.

Office Ally Pay Transparency

$65,000—$85,000 USD

Why You’ll Love Working at Office Ally

At Office Ally, your work has a direct impact on healthcare providers and their ability to deliver exceptional care. We’re driven by a mission to simplify healthcare administration, making it easier for providers to focus on what they do best—helping patients. As an Office Ally employee, you’ll be at the heart of our efforts to deliver exceptional service and software solutions to our clients in the healthcare space.

EEO Note

Office Ally is an Equal Opportunity Employer and does not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Office Ally's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Office Ally's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Office Ally's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.