The posting
JOB DESCRIPTION No Job Description for a position can possibly include all duties which may be requested by guest or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer requests to the appropriate department manager. The following is a summary of the major responsibilities of the position. DEPARTMENT: Rooms | HousekeepingJOB TITLE: Housekeeping CoordinatorJOB CODE: 1220 – Office CoordinatorREPORTS TO: Assistant Director of Housekeeping, Director of Housekeeping JOB PURPOSE: Serves as the administrative backbone of the Housekeeping Department, ensuring smooth, efficient operations behind the scenes. This role involves coordinating office and communications tasks, supporting department leadership, and facilitating the seamless execution of housekeeping services across the property. ESSENTIAL JOB FUNCTIONS: • Prepare, organize, and maintain housekeeping documentation such as schedules, room assignments, cleaning logs, inventory records, and departmental reports.• Update room status tracking systems (Opera & Alice) to reflect cleaning progress and readiness.• Serve as liaison between housekeeping management and staff—relay tasks, updates, and operational directives.• Coordinate internal communications with front desk, maintenance, and other departments to ensure timely room turnover and effective execution in operations.• Respond to calls or messages requiring immediate housekeeping response (i.e. guest requests, maintenance support).• Monitor stock levels of housekeeping supplies—linens, amenities, cleaning products, etc.• Assist in receiving, storing, and distributing supplies to ensure proper departmental stock maintenance.• Aid supervisors in quality control tasks such as inspections, documentation of deficiencies, and follow-up coordination.• Support departmental compliance with safety and sanitation standards.• Assist with scheduling staff training, departmental meetings, and lodging-related administrative projects.• Maintain organized records and prepare materials (e.g., reports, presentation slides) for management reviews. QUALIFICATIONS: • High school diploma or equivalent preferred.• 1 year of administrative experience preferred, preferably in hospitality, hotel operations, or facilities coordination.• Prior exposure to housekeeping operations or front-office administration preferred.• Bilingual English/Spanish or Arabic preferred. SKILLS & COMPETENCIES • Strong organizational abilities with attention to detail and excellence in multitasking.• Proficiency in administrative software (e.g., Microsoft Office—Word, Excel, Outlook); knowledge of PMS systems is preferred.• Excellent oral and written communication, with a professional and customer-focused demeanor.• Ability to exercise problem-solving judgment and coordinate under pressure.• Collaborative, supportive, and adaptive interpersonal approach. ADDITIONAL ATTRIBUTES: • Knowledge of housekeeping and sanitation best practices is beneficial.• Ability to handle physical tasks (e.g., moving supplies) as needed.• Flexibility with scheduling—able to work varied shifts to support operational needs.
