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Open nowPosted 4 days ago

Sales Administrative Assistant

ohmc1,000 open roles

Where
William Penn, 530 William Penn Pl, Pittsburgh, Pennsylvania, United States of America
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Your applicationOpen nowSales Administrative Assistantohmc · William Penn, 530 William Penn Pl, Pittsburgh, Pennsylvania, United States of America

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 4 days ago

The posting

  Essential Functions:     

Schedules work load to meet deadlines of  manager.

 

Services Express, Associations, SMERF, Corporate, and National Corporate.

 

Types and distribute all correspondence, including booking notices, letters, contracts, etc.  for assigned manager.  Ensures that all correspondence is 100% accurate.

 

Process thank  you letters with function evaluation.

 

Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.

 

Maintains Readerfiles for Managers.

 

Coordinates general office functions.

 

Ensures that all managers receive messages in a timely manner. (messages to include name and phone number of caller, date and time call received).

 

Performs other duties as assigned by management.

 

Responsible for ordering office supplies and maintaining budgeted guidelines for supplies.

  Hotel Specific Essential Functions:

Answer phone in Omni Standard, maximum of 3 rings  All clerical completed in a timely basis with an Omni standard, 24-48 hours Ensure timely manner of message delivery as per Omni standard ( message includes name, phone #, date, time call received and initials.  

  Tools and Equipment:

Computer and printer, typewriter, telephone, pen/pencil, photo-copying machine,

file folders, filing cabinet, facsimile machine     Working Environment:

Interior of hotel, in normal office conditions.

  Physical Job Requirements (for essential functions only)   Lifting/Pushing/Pulling/ Carrying  

Infrequent to store office supplies on 8th floor and to retrieve as needed.  Weights vary.

  Bending/Kneeling

Repeated bending and kneeling required while filing

  Mobility

Must be able to reach all areas of hotel to assist clients

  Continuous Standing

No continuous standing required

  Climbing

No climbing required

  Driving

No driving required

  Work Environment

Inside 100% of work period (usually 8 hours) Outside 0% of work period

  Hearing/Vision/Speech/Literacy

Hearing is critical (Telephone inquiries and client and associate handling) Vision is critical (Contracts and letters are hand written, filing, using computer, checking diary) Speech is critical (Must be able to communicate clearly with customers and other departments) Literacy is critical (Must be able to read manager letters, help prepare contracts and proposals)

  Chemical/Agents Used

No chemicals/agents used

  Protective Clothing

No protective clothing required

  Equipment Operation

Able to operate PC, photo copier, telephone, fax, etc

  Other Considerations There are no other considerations

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