Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 3 days ago

Senior Administration Specialist

oldmutual581 open roles

Where
Pinelands
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowSenior Administration Specialistoldmutual · Pinelands

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on oldmutual's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.7% of postings close within 7 days. Measured by our own scanner across the market. oldmutual postings stay open a median of 17 days.

Share of postings closed within
  1. 2.3%1 day
  2. 4.8%3 days
  3. 13.7%7 days
  4. 22.1%14 days
  5. 37.2%30 days
  6. 59.1%60 days
This job: posted 3 days ago

oldmutual median: 17 days open

The posting

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

To provide high-quality administrative, coordination and operational support to the Office of the CEO, enabling the effective functioning of the office and the execution of key executive priorities.

The role provides trusted support across executive administration, diary and meeting coordination, correspondence, reporting, document preparation, stakeholder engagement, governance processes, events, travel and general office operations. It requires excellent judgement, discretion, attention to detail and the ability to operate confidently with senior executives and highly confidential information.

Key Result Areas

1. Executive and Administrative Support

· Provide comprehensive administrative and operational support to the Office of the CEO.

· Coordinate complex diaries, meetings, appointments and executive engagements.

· Anticipate administrative requirements and proactively resolve scheduling or coordination issues.

· Maintain effective filing, records, databases and information-management systems.

· Produce and maintain high-quality Microsoft 365 documents and administrative materials.

2. Executive Correspondence and Documentation

· Draft and prepare professional correspondence, letters, emails, reports, meeting packs and other executive documentation.

· Prepare agendas, briefing materials and accurate minutes of meetings.

· Coordinate inputs from multiple stakeholders and consolidate information into executive-ready materials.

· Ensure documentation is accurate, professionally presented, appropriately stored and securely managed.

· Maintain effective document control and confidentiality.

3. Meeting and Governance Coordination

· Coordinate Office of the CEO meetings and key governance forums.

· Ensure agendas, documentation and meeting packs are prepared and distributed timeously.

· Record decisions, actions and accountabilities where required.

· Maintain action trackers and follow up with stakeholders to support delivery against commitments.

· Support the effective administration of executive and governance meetings.

4. Stakeholder Management

· Act as a professional point of coordination between the Office of the CEO and internal and external stakeholders.

· Engage effectively with senior executives, business leaders and other key stakeholders.

· Manage requests and correspondence appropriately, applying judgement regarding prioritisation and escalation.

· Build effective working relationships across the organisation to support coordination and information flow.

5. Reporting and Information Management

· Collate and consolidate information required by the Office of the CEO.

· Prepare reports, dashboards, trackers and management information using agreed formats and tools.

· Analyse information and highlight matters requiring attention, decision or escalation.

· Monitor actions, deliverables and deadlines and provide appropriate follow-up.

6. Executive Events, Travel and Logistics

· Coordinate executive meetings, leadership engagements, events and other Office of the CEO activities.

· Arrange venues, equipment, travel, accommodation, catering and associated logistics.

· Coordinate multiple stakeholders to ensure engagements run professionally and seamlessly.

· Proactively manage changes and resolve logistical issues.

7. Financial Administration and Procurement

· Support budget tracking for the Office of the CEO and report expenditure variances.

· Coordinate purchase orders, invoices and procurement requirements in line with approved processes.

· Maintain accurate supporting documentation and financial administration records.

· Escalate risks, exceptions and non-compliance appropriately.

8. Operational Governance, Risk and Confidentiality

· Ensure administrative activities comply with organisational policies, procedures, governance requirements and applicable standards.

· Identify and escalate instances of non-compliance where appropriate.

· Maintain the highest standards of confidentiality and discretion when handling executive, strategic, employee or commercially sensitive information.

· Support effective governance, operational discipline and continuous process improvement within the Office of the CEO..

Experience

· Minimum five years of relevant administrative, executive support or business coordination experience, preferably supporting senior leadership or an executive office.

· Experience supporting an Executive, Exco member, CEO Office or similarly complex corporate environment is advantageous.

· Demonstrated experience coordinating senior-level meetings, preparing executive documents and handling confidential information.

· Experience in a large, complex or regulated organisation is advantageous.

Education and Professional Requirements

· Relevant diploma or degree in Business Administration, Office Management, Business Management or a related field, or equivalent demonstrated experience.

· Advanced proficiency in Microsoft 365, particularly Outlook, Word, PowerPoint, Excel and Teams.

· Ongoing professional development in executive administration, governance, business support or related disciplines is advantageous.

na

Skills

Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Digital Literacy, Executing Plans, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

Competencies

Decision Quality

Directs Work

Ensures Accountability

Manages Complexity

Optimizes Work Processes

Plans and Aligns

Tech Savvy

Education

NQF Level 7 - Degree, Advance Diploma or Postgraduate Certificate or equivalent

Closing Date

14 November 2026 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against oldmutual's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on oldmutual's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    oldmutual's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.