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Open nowPosted 118 days ago

Senior Specialist Purchase Order Management

omya99 open roles

Where
Kuala Lumpur
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Your applicationOpen nowSenior Specialist Purchase Order Managementomya · Kuala Lumpur

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. omya postings stay open a median of 11 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: posted 118 days ago

omya median: 11 days open

The posting

Procurement & Payment Processing

  • Execute end-to-end purchase order processing, including PR-triggered PO creation, PO changes, order confirmation follow-up, and coordination of approval/release workflows, ensuring accuracy and timely processing.
  • Support downstream invoice and payment-related activities by validating PO-based invoice relevance, resolving complex price and quantity discrepancies, and preparing accurate documentation for further payment processing.

Data Management & Quality Assurance

  • Maintain and update supplier, material, and P2P master data relevant for purchase order processing, including purchasing info records and price conditions, ensuring data quality and initiating corrective actions where needed.
  • Manage supplier-related operational data required for effective PO execution, including onboarding-related setup, contract and source-of-supply linkage, and relevant performance data to support transactional procurement activities.

Issue Resolution & Process Improvement

  • Handle P2P case tickets related to invoice blocks, supplier inquiries, and purchase order corrections, resolving escalations and identifying opportunities for process improvement.
  • Monitor open purchase orders, incoming deliveries, and goods receipt issues in close collaboration with warehouses, suppliers, and business units, coordinating root-cause resolution including supplier dispute handling where required.
  • Process and coordinate special PO scenarios, such as inter-/intra-company transfer purchase orders and down payment initiation, in line with defined procedures

Compliance & Stakeholder Advisory

  • Ensure adherence to P2P policies, documentation requirements, and internal controls, advising stakeholders and reinforcing best-practice standards.
  • Support financial and operational period-end activities relevant to purchase order management, including GR/IR clarification, open PO review, and issue resolution in coordination with Accounts Payable and Finance.

JOB REQUIREMENTS

Education

  • Bachelor’s degree in Business Administration, Finance, Supply Chain, HR, Engineering or related field
  • Equivalent vocational qualification with strong experience may be considered

Experience

  • Experience as subject matter expert or senior operator is an advantage
  • 2–4 years of experience in a process‑ or function‑related operational role
  • 1–4 years of experience in a process‑ or function‑related operational role

Knowledge and skills

  • Advanced proficiency in P2P and procurement systems (e.g., SAP MM/FI, Ariba, workflow tools), including purchase order processing, approval workflows, master data handling, and troubleshooting of complex processing exceptions
  • Strong accuracy in transactional procurement processing and documentation, with ownership for data quality, process reliability, and audit readiness
  • In-depth knowledge of purchase order management processes, including PR-to-PO flow, order confirmations, goods receipt relevance, invoice matching, and applicable compliance requirements
  • Ability to resolve complex operational P2P issues, conduct root-cause analysis, and drive corrective actions across suppliers, warehouses, and internal stakeholders
  • High attention to detail in PO execution, master data maintenance, price and quantity validation, and financially relevant transaction data, ensuring compliance and minimizing operational and financial risk

Other Requirements

  • Good understanding of documentation requirements across the purchase order process, including PO approval, goods receipt and invoice-related controls, with the ability to guide others and ensure adherence
  • Strong customer-service mindset, able to manage escalations and coordinate effectively with suppliers, warehouses, business units, and internal stakeholders
  • Ability to handle confidential supplier, commercial, and financially relevant data appropriately, ensuring compliance, risk awareness, and best-practice handling

POSITION SCOPE

Reporting Line(s)

Solid line(s) to: Team Lead​ Purchase Order Management

Dotted line(s) to:

Number of direct reports: 0

Number of dotted line reports:

Performance Measures

Performance measures will be defined on team specific service obligations

Working Relationships

Internal contacts:

Team Lead​ Purchase Order Management

Invoice Management

Payments​ Management

Travel & expense Mgmt.

Process Management P2P​

External contacts

Supplier

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