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Open nowPosted 139 days ago

Transition Coordinator

omya99 open roles

Where
Kuala Lumpur
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Your applicationOpen nowTransition Coordinatoromya · Kuala Lumpur

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. omya postings stay open a median of 11 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: posted 139 days ago

omya median: 11 days open

The posting

Project administration & coordination

  • Supports Head of Transition Management and Transition Leads in coordinating all transition activities across entities and functions
  • Maintains and updates transition project plans and RAID logs (Risks, Assumptions, Issues, Dependencies), ensuring information is accurate and shared
  • Organizes and documents meetings (e.g. steering committees, workstreams), including agendas, minutes, action tracking and follow-up

Documentation, reporting & tools

  • Collects, structures and maintains all transition-related documentation (e.g. sign-offs, training records, process documentation, decision logs)
  • Supports preparation of status reports, dashboards and presentations by consolidating input from Transition Leads and stakeholders
  • Ensures proper version control and structured storage of project documents in line with agreed standards and tools

Stakeholder, training & logistics support

  • Coordinates logistics for transition-related workshops, trainings and on-site / virtual sessions (rooms, invites, materials, links)
  • Supports the organization of training programs, including participant tracking and distribution of training materials
  • Assists in the preparation of communication materials for stakeholder updates and helps collect feedback to improve future activities

Education

  • University degree in Business Administration, Project Management, or related field

Experience

  • 4+ years of experience in administrative support or project coordination roles

Knowledge and skills

  • Strong organizational and coordination skills, with the ability to manage multiple tasks and deadlines
  • Proficient in MS Office (especially PowerPoint and Excel) and comfortable working with project planning and collaboration tools
  • Experience in project administration, documentation management and meeting organization
  • High attention to detail and accuracy in maintaining plans, RAID logs, minutes and status overviews
  • Good communication skills and ability to work effectively with different stakeholders and functions
  • Proactive, service-oriented mindset and willingness to support evolving project needs

Other requirements

  • Very good command of oral and written English required
  • Additional language skills are beneficial
  • Willingness to travel occasionally (approx. 10–15%, depending on project needs)
  • Openness to work in international, virtual teams and across multiple time zones

POSITION SCOPE

Reporting Line(s)

Solid line(s) to: Head of Transition Management

Dotted line(s) to:

Number of direct reports:

Number of dotted line reports:

Working Relationships

Internal contacts:

Executive Vice President Omya Services & Solutions

Transition teams

Transformation teams

Regions / in-country organization

External contacts:

Hiring agencies

External contractors / consulting firms

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